WEBVTT 1 00:00:00.000 --> 00:00:03.869 And pass it over to. 2 00:00:03.869 --> 00:00:09.208 Either autumn or 7 to them. 1st. 3 00:00:20.100 --> 00:00:32.159 Hello, and welcome to the workshop basic graphics with Tim Kaiser. My name is and along with autumn Faulkner. 4 00:00:32.159 --> 00:00:41.100 We will be your moderators for this session for those of you who follow on social media attendees are welcome to post on Twitter. Anything about the conference. 5 00:00:41.100 --> 00:00:44.369 By using a hash tag at 40. 6 00:00:44.369 --> 00:00:58.649 Before we begin the workshop, I'd like to share some housekeeping items on how this session will be run. 1st, please note that the session is being recorded. 7 00:01:02.039 --> 00:01:12.750 Please make sure to set up the workshop survey after Webex is closed. You will need to click on the blue continue button in order to use the survey. 8 00:01:12.750 --> 00:01:19.620 We would greatly appreciate your feedback and I missed a bit of housekeeping. 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Tim has been catalog, librarian formats and Michigan State University since 2014. 44 00:04:42.389 --> 00:04:47.129 Chipping away at a diverse backlog of several 1000 uncatalyzed. 45 00:04:47.129 --> 00:04:53.278 He has served as the coordinator of the American Library Association to party graphic resources. 46 00:04:53.278 --> 00:05:00.088 Cataloging interest group and currently serves as the chair of the cataloguing. The classification can be. 47 00:05:00.088 --> 00:05:04.858 In the aly's map and geospatial information down table. 48 00:05:04.858 --> 00:05:08.129 Without further ado Kiersten. 49 00:05:08.129 --> 00:05:13.259 I'm not going to pass the presenter to, you. 50 00:05:13.259 --> 00:05:18.329 Okay, attempting to. 51 00:05:22.709 --> 00:05:26.608 Go. 52 00:05:26.608 --> 00:05:29.699 Should have the travel time. 53 00:05:29.699 --> 00:05:36.028 Oh. 54 00:05:36.028 --> 00:05:40.889 Hello. 55 00:05:40.889 --> 00:05:45.658 All right there we go. 56 00:05:48.718 --> 00:05:52.019 Set to okay. 57 00:05:57.988 --> 00:06:02.309 Hello. 58 00:06:10.103 --> 00:06:22.613 Oh, sorry I was viewing my slides earlier and I got them. I okay now I'm back at the beginning. Well, Hello everybody Thank you to them for that introduction. Thank you. All for. Joining me for this workshop. 59 00:06:22.704 --> 00:06:25.584 I am Tim Kaiser catalog library for maps at. 60 00:06:26.184 --> 00:06:38.064 Michigan State University libraries I'm joining you today from my office in the main library at in East Lansing. I love cataloging and I love maps. 61 00:06:38.093 --> 00:06:49.553 It's a dream come true to be able to work with these materials and I'm very excited to share what I know today. We'll be going over some basic steps for cataloging sheet maps. 62 00:06:51.533 --> 00:06:57.863 I want to start with thanks to page Andrew maps, cataloging, librarian at Penn State. 63 00:06:58.374 --> 00:07:09.053 He has taught this session many times at olack conferences and elsewhere, and was very generous in sharing his old slides with me to use as a starting point. 64 00:07:09.894 --> 00:07:21.173 I've also distributed some of his handouts from past sessions. I won't be working from those during this presentation, but I wanted you to have them for your future reference. 65 00:07:26.879 --> 00:07:38.668 Okay, I wanted to list some useful resources about map cataloging. The 1st, 3 are in. 66 00:07:38.668 --> 00:07:47.369 Catalogs desktop the card graphic resources manual is from 2016. it's wonderful. The formatting is a bit off. 67 00:07:48.983 --> 00:08:03.113 But there are some line spacing issues in the catalogs desktop view but the information is pure gold. It reflects official LLC policy though, and obviously, that's not binding on the rest of us. 68 00:08:03.593 --> 00:08:17.274 But it contains a lot of very useful guidance card, graphic materials. A manual of interpretation for a C R2 is obviously very dated, but it documents some common practices that are still with us. 69 00:08:17.274 --> 00:08:19.343 You might be able to find this. 70 00:08:20.459 --> 00:08:30.204 Book in print also old copies of it the covers rare card graphic materials in great detail. 71 00:08:30.384 --> 00:08:36.114 It was issued in 2018 by it's in catalogs desktop, but it's also free on the web. 72 00:08:37.764 --> 00:08:47.994 2 books, I want to mention cataloging sheet maps. The basics by page Andrew I just mentioned is probably the most detailed introduction to the topic of map cataloging. 73 00:08:48.264 --> 00:08:52.972 So, even though it's based in, I still highly recommend it. 74 00:08:53.249 --> 00:08:58.889 If you're going to be working with car, graphic materials regularly, you need to read this. 75 00:09:00.653 --> 00:09:13.764 Next and Carta graphic resources by page Andrews, Susan Moore and Mary Lars guard from 2015 is an excellent update on that earlier book. But because it is somewhat structured around the idea of. 76 00:09:15.149 --> 00:09:26.849 What has changed from to I think the earlier book remains necessary for a lot of background discussion of map cataloging generally. 77 00:09:26.849 --> 00:09:31.198 But most of what I'm presenting today, and in tomorrow's presentation. 78 00:09:31.198 --> 00:09:37.318 Is an amalgamation of content from these resources, except for the. 79 00:09:38.333 --> 00:09:45.923 Uh, the listserv is a small friendly group, uh, we will not clog your inbox with daily messages. 80 00:09:46.464 --> 00:09:56.844 If you pose questions or discussion topics there, it will put you in touch with me with page Andrew, Susan Moore and many other map catalogs. So please don't be shy. 81 00:09:57.328 --> 00:10:03.058 Here is what we'll be covering today. I'm going to start with. 82 00:10:03.354 --> 00:10:10.703 A brief set of principles about maps and then we're going to work our way through the basic steps of cataloging a map, 83 00:10:10.943 --> 00:10:17.303 but with an emphasis on some of the ways that cataloging a map differs from cataloging, 84 00:10:17.364 --> 00:10:18.833 text base resources. 85 00:10:19.464 --> 00:10:23.663 This will include the physical description, including the concept of the main map. 86 00:10:23.969 --> 00:10:27.149 And determining which dimensions to record. 87 00:10:27.149 --> 00:10:34.408 Of choosing the title proper recording creators and contributors, which are often corporate bodies in the case of maps. 88 00:10:34.408 --> 00:10:39.178 That scale projection, statements and coordinates and there also be. 89 00:10:39.178 --> 00:10:45.269 A couple of short videos some time for Q and a, and we'll take a break about halfway through. 90 00:10:45.269 --> 00:10:54.719 So, I will start with some basic principles. Maps are a graphic form of information. 91 00:10:56.514 --> 00:11:05.964 But when we catalog a map in, or wherever else, we'll notice we don't start with the same work form that we use. 92 00:11:05.964 --> 00:11:16.703 If we are cataloging, say a movie poster that's because maps contain a particular kind of intellectual content that requires some specialized descriptive elements. 93 00:11:17.094 --> 00:11:29.514 They're expressly intended as a 2 dimensional substitute for a 3 dimensional reality. So, in their catalog records, we record things like scale and projection that are inherent to that goal. 94 00:11:29.788 --> 00:11:37.708 Next our descriptions of sheet maps are focused only on 1 or more main maps. 95 00:11:37.708 --> 00:11:42.989 It's very common for multiple maps to be printed on a single sheet. 96 00:11:42.989 --> 00:11:48.119 And often, not all of them are described to the same level of detail. 97 00:11:48.119 --> 00:11:53.813 That the catalogs decides what the main maps are, and those maps are fully described in the record. 98 00:11:53.813 --> 00:12:07.254 But when it comes to smaller maps, like inset maps and ancillary maps, which you can think of, as bonus maps that are floating around the edges of the sheet, or maybe on the back, we usually just mentioned those in a note. 99 00:12:07.589 --> 00:12:15.989 Either by listing them, or just saying how many there are. So, those smaller maps don't get the same robust description that. 100 00:12:15.989 --> 00:12:23.278 The main map gets, and it's up to the catalogue to determine which maps are relegated to that fate. If you will. 101 00:12:23.278 --> 00:12:27.269 And we're going to cover that in our 1st examples coming up. 102 00:12:27.269 --> 00:12:31.408 Finally folded sheet maps often. Have. 103 00:12:31.408 --> 00:12:41.609 Something called a panel, which is distinct from a cover and is often the source of our title proper. It's a word that comes up often and Matt cataloguing and will be. 104 00:12:41.609 --> 00:12:45.928 Uh, also going over that and our 1st examples. 105 00:12:45.928 --> 00:12:56.099 So, as the starting point of creating an original catalog record for a sheet map, you should always spend some time looking over the map. 106 00:12:56.274 --> 00:13:10.464 All of its parts front and back, I'll run through some of the things to watch for. You always have to answer the question. How many main maps are there often? The answer to that question is totally obvious. There's 1 map on the sheet. 107 00:13:10.644 --> 00:13:20.933 So that's how many main maps there are there are occasions when that question might cause you to start to agonize a little as you inspect the map. 108 00:13:21.114 --> 00:13:32.783 You can start making mental notes as to how many titles and statements of responsibility there are, where they're printed. Is there a scale statement provided or is there a graphical scale bar meeting? 109 00:13:32.783 --> 00:13:42.114 We might have to do some calculations or scale not represented at all. Is there a projection statement? Most of the time there isn't, but if there is, we should record it. 110 00:13:42.389 --> 00:13:47.818 And are the geographic coordinates, the latitude and longitude indicated on the map? 111 00:13:47.818 --> 00:13:48.149 Uh, 112 00:13:48.384 --> 00:13:53.874 will be covering all 3 of these concepts later today uh, 113 00:13:53.903 --> 00:13:54.533 look for dates, 114 00:13:54.533 --> 00:13:58.254 including copyright statements look for publisher information um, 115 00:13:58.283 --> 00:13:59.183 often with maps, 116 00:13:59.183 --> 00:14:00.864 the publisher and the creator, 117 00:14:00.864 --> 00:14:14.783 or refer are the same corporate body consider the geographic area the map covers is it a straightforward identifiable place like a country or a US state. 118 00:14:15.119 --> 00:14:24.778 If it's a city map, does it show just primarily 1 city or does it show the city and a bunch of suburbs around it? Sometimes the map might. 119 00:14:24.778 --> 00:14:31.558 So, a random looking chunk of land, which could be an indication, maybe that it's 1 sheet from a larger set. 120 00:14:31.558 --> 00:14:40.739 Does the map show release by which, I mean, do the graphics of the map include indications of elevation changes? 121 00:14:40.739 --> 00:14:50.068 Differences in top the depth of bodies of water if so we're going to be recording that in a note and in a fixed field. 122 00:14:50.068 --> 00:15:00.418 And finally, are there special themes or topics that the map is designed to emphasize that that might include roads? Tourism geology. 123 00:15:00.418 --> 00:15:05.369 Agriculture various kinds of statistics. There are numerous possibilities. 124 00:15:05.369 --> 00:15:20.188 So, I'm going to start with the physical description in Mark field 300, because that is where we make it clear how many main maps we're talking about and the decision we make about that. 125 00:15:20.188 --> 00:15:23.188 Affects several other parts of the record. 126 00:15:28.139 --> 00:15:33.479 So, let's get started with some examples here is. 127 00:15:33.479 --> 00:15:37.739 A folded map of Colorado as it might arrive on your desk. 128 00:15:37.739 --> 00:15:44.009 This is a panel a, it's the part of the sheet that displays when the map is folded. 129 00:15:44.009 --> 00:15:48.208 It's physically part of the sheet, so we don't call it a cover. 130 00:15:48.208 --> 00:15:52.168 And we use the word panel instead and and we'll come back to these. 131 00:15:52.168 --> 00:15:59.339 Uh, when we talk about titles, so you unfold it and here is 1 side of the sheet. 132 00:15:59.339 --> 00:16:03.298 That we see a map of the States surrounded by some tables of text. 133 00:16:03.298 --> 00:16:11.458 And a color illustration, and here's the other side of the sheet here. We see several small maps of cities. 134 00:16:11.458 --> 00:16:14.519 We have some more text and we had some illustrations. 135 00:16:14.519 --> 00:16:26.369 Uh, at the right we have 3 different versions of the panel. This is fairly unusual. In this case there are a summer fall and winter versions of the panel. 136 00:16:26.369 --> 00:16:38.908 And in this case, each version of the panel displays the same title, Colorado official map to scenery and adventure. And each version provides a copyright statement. 137 00:16:38.908 --> 00:16:44.573 That attributes the map to both the state tourism office, and the State Department of transportation. 138 00:16:45.114 --> 00:16:56.724 So, at 1st glance, the names of these corporate bodies together, imply that this is probably intended as both a tourist map, and a road map, and that a tourism and transportation are. 139 00:16:57.028 --> 00:17:09.713 Going to be themes of this map so let's take another look at these small maps and I'll zoom in on this 1. so you can see it is a little map of the city of Fort Collins, Colorado. 140 00:17:11.814 --> 00:17:14.574 So what are these city maps? They are the. 141 00:17:14.939 --> 00:17:29.278 Cardiothoracic resources manual defines ancillary map as a small supplementary or secondary map outside the border. That is what we call the neat line of the principle or the main map. 142 00:17:29.278 --> 00:17:39.269 Meanwhile, inset map is defined as a small supplementary or secondary map that's inside the border or neat line of the principle or main map. 143 00:17:39.269 --> 00:17:43.588 So these little maps of cities are ancillary maps. 144 00:17:43.588 --> 00:17:48.598 Uh, they're not in set Maps because they're not inside the border of a larger map. 145 00:17:48.598 --> 00:17:57.449 And on the other side is the main map that we are making the determination that on this sheet there is 1 main map. 146 00:17:57.449 --> 00:18:07.739 And that aligns with the title that we saw on the panel, Colorado official mapped to scenery and adventure. Clearly, the big map of Colorado is the main event of this publication. 147 00:18:07.739 --> 00:18:14.519 So, on main maps, the determination of what is a main map and how many there are. 148 00:18:14.519 --> 00:18:28.074 Is always made by the catalogs. It's always a matter of catalogs judgment. It's more art than science. There are no math based guidelines. The typical things that we consider in the case of multiple maps on a sheet. 149 00:18:28.074 --> 00:18:34.973 We consider their relative size and we assess what we assess what we call the publishers intent, which is usually expressed. 150 00:18:35.544 --> 00:18:36.804 In part by a title, 151 00:18:36.804 --> 00:18:38.064 or a collective title, 152 00:18:38.094 --> 00:18:39.502 sometimes a variant title, 153 00:18:40.374 --> 00:18:43.344 it usually isn't terribly difficult as, 154 00:18:43.344 --> 00:18:51.203 in the case of that map of Colorado we see that 1 map is bigger than all the others and that map is the 1 that is referenced in the title, 155 00:18:51.203 --> 00:18:53.273 it's not called the cities of Colorado. 156 00:18:53.578 --> 00:18:59.848 1, important detail is that now we now that we have a main map. 157 00:18:59.848 --> 00:19:02.909 That's printed only on 1 side of the sheet. 158 00:19:03.473 --> 00:19:16.433 It means that this sheet has a front and back beside with the main map becomes the reco, which means the front, and the side without the main mat becomes diversible meaning the back that will affect how we organize our note fields. 159 00:19:16.523 --> 00:19:20.124 And we'll be discussing that during the advanced session tomorrow. 160 00:19:20.429 --> 00:19:31.618 So, for this map, in our mark field, 300, sub field, a, we enter 1 map and when we say 1 map, we're not using the word map to mean sheet. 161 00:19:31.618 --> 00:19:37.078 But, we mean, the main map of the map of Colorado, which we see only covers part of the sheet. 162 00:19:37.078 --> 00:19:46.979 All of the other information in the rest of the 300 some fields B, and C will be in reference to that map unless we specify otherwise. 163 00:19:46.979 --> 00:19:53.189 So this means we don't mention illustrations in some field B as we would if we were cataloguing a book. 164 00:19:53.189 --> 00:19:56.878 The illustrations will be described in a 500 note. 165 00:19:56.878 --> 00:20:01.949 In the case of the Colorado map, it's possible. 166 00:20:01.949 --> 00:20:11.519 When we get the sub field, see, we'll be recording the dimensions of the sheet. But if, and when we do, we're going to maintain a very clear distinction between our 1 map. 167 00:20:11.519 --> 00:20:15.449 And the sheet that it is printed on. 168 00:20:15.449 --> 00:20:22.888 And to illustrate that, I'm going to move to a different example here is a folded map of the US state of Georgia. 169 00:20:22.888 --> 00:20:26.788 That's it's a panel. 170 00:20:28.523 --> 00:20:34.284 And here is 1 side of the sheet that you can see that the panel I just showed you is in the lower left. 171 00:20:34.644 --> 00:20:49.134 But the really big news here is that we're only seeing the northern part of Georgia, because the southern part of the state is printed on the other side of the sheet. So this is a case of a single map that is printed on both sides of a single sheet. 172 00:20:51.324 --> 00:20:56.094 But we don't want to make that determination to hastily when you see something like, 173 00:20:56.094 --> 00:21:00.443 this you should put some effort into confirming that this is indeed the case, 174 00:21:00.503 --> 00:21:01.163 for instance, 175 00:21:01.163 --> 00:21:02.153 if you imagine, 176 00:21:02.364 --> 00:21:04.044 you had 2 copies of the map, 177 00:21:04.253 --> 00:21:08.574 would you be able to make the 2 sides line up and in this case, 178 00:21:08.604 --> 00:21:10.344 the answer is yes. 179 00:21:10.648 --> 00:21:20.788 Another important clue that this is a single map and not 2 Maps is that the scale and legend are printed only once. 180 00:21:20.788 --> 00:21:24.148 In reference to both sides of the sheet. 181 00:21:24.148 --> 00:21:36.808 That issue of scale that comes up sometimes here in Michigan, which has 2 distinct parts, the upper peninsula in the North, and the lower peninsula in the South. 182 00:21:36.808 --> 00:21:46.794 It sometimes happens usually on maps, by out of state publishers that the upper peninsula will be printed smaller than it. 183 00:21:46.794 --> 00:21:56.273 Otherwise would be in relation to the lower peninsula, meaning that the upper peninsula is shrunk and shown in less detail. And obviously, that is important. 184 00:21:56.604 --> 00:22:09.743 And it's deeply offensive to our friends up north, but it does happen and it's a useful example of something that we cannot describe as a single map, because the maps are at different scales. 185 00:22:09.773 --> 00:22:16.193 So the pieces do not fit together. So, instead we describe that as 2 maps on 1 sheet. 186 00:22:18.473 --> 00:22:25.463 But anyway, retort returning to the Georgia map, we can tell at a glance, this sheet has 1 main map. 187 00:22:26.663 --> 00:22:33.534 We have 2 inset maps within the border of the main map and 14 ancillary maps outside the border. 188 00:22:33.808 --> 00:22:40.769 But it's clear that none of these are main maps aside from its layout. This is a similar situation to that of the Colorado map. 189 00:22:40.769 --> 00:22:43.888 So, let's. 190 00:22:43.888 --> 00:22:48.929 Take a look at our 300 field for the Georgia map. 191 00:22:48.929 --> 00:22:58.469 But we still have 1 map in subfield a, we have this phrase both sides and some field B, that phrase is coming from the list of. 192 00:22:58.469 --> 00:23:02.159 Lay out terms in our da. 193 00:23:02.159 --> 00:23:16.439 And then in some field, see, we're going to be watching a video about taking measurements. So this is kind of a teaser. We have 3 measurements. In this case. The 1st, is for the map the 2nd, is for the sheet. 194 00:23:16.439 --> 00:23:20.608 And the 3rd is for the folded dimensions, the panel. 195 00:23:20.608 --> 00:23:27.239 You'll notice that the top to bottom measurement of the map 116 centimeters. 196 00:23:27.239 --> 00:23:30.449 Is larger than the dimensions for the sheet. 197 00:23:30.449 --> 00:23:35.489 And that means we had to do some basic math to get to 116 centimeters. 198 00:23:35.489 --> 00:23:40.469 This exact situation of 1 map on both sides is. 199 00:23:40.469 --> 00:23:44.519 Addressed in an instruction that I've given here at the bottom. 200 00:23:44.519 --> 00:23:51.209 1, more example, and then we're going to watch a video. 201 00:23:52.163 --> 00:24:04.763 sagon off and Bay city are the 2 cities in Michigan that are close to 1 another. This is another map that has 2 versions of the panel, although I would probably call the 1 on the right the primary panel. 202 00:24:05.183 --> 00:24:11.903 And just as an aside, it has kind of a charming, an old fashioned touched. The publisher has. 203 00:24:12.209 --> 00:24:24.058 Given the shopkeeper, the option to thoughtfully consider, which of the 2 cities should be listed 1st, when they display this map for sale in the map rack of their store. 204 00:24:24.058 --> 00:24:29.848 Anyway, you can maybe guess where this is going. What we have in this case is a map of. 205 00:24:29.848 --> 00:24:35.098 Sagging off on 1 side of the sheet, and you can see the title sagging off in the lower left. 206 00:24:35.098 --> 00:24:40.318 And a map of Bay city on the other side. 207 00:24:40.318 --> 00:24:46.979 With the title Bay city in the upper right? This situation is quite common. 208 00:24:46.979 --> 00:24:51.838 It might be something like we have here 1 city on each side. 209 00:24:51.838 --> 00:24:59.038 You might have a city on 1 side and the county on the other. You can imagine a map with the panel title. 210 00:24:59.038 --> 00:25:05.128 Altoona and Blair County, you unfolded and there are 2 maps 1 on each side but. 211 00:25:05.128 --> 00:25:08.574 You're still very free to use your judgment here. 212 00:25:08.574 --> 00:25:11.723 It it may be that you have a city map and a county map, 213 00:25:12.173 --> 00:25:14.213 and the city map is beautifully detailed, 214 00:25:14.394 --> 00:25:23.784 but the county map is of substantially lesser quality and it isn't mentioned in a collective title anywhere or it may be that the county map is best. 215 00:25:23.784 --> 00:25:25.374 Considered an ancillary map. 216 00:25:25.679 --> 00:25:29.489 It's also a common to have. 217 00:25:29.489 --> 00:25:35.788 A detailed city map on 1 side of the sheets may be showing every single street. 218 00:25:35.788 --> 00:25:50.608 In the city, and then a less detailed map of that city's metropolitan area on the other side, showing only the major roads. My observation has been that the library of Congress and many others. 219 00:25:50.608 --> 00:25:55.528 Generally treat the metro area map as an ancillary map. 220 00:25:56.574 --> 00:26:10.344 But still catalogs judgment, finally, when there are multiple main maps, you should always list them in a content's note of 5 or 5 using bracketed titles. If they aren't provided on the sheet. 221 00:26:10.648 --> 00:26:16.679 So the 300 field. 222 00:26:17.304 --> 00:26:28.493 For our map of sachen and Bay city will look like this in some field a, we now have 2 maps on 1 sheet. We again, say, both sides and in some field B and in some field. 223 00:26:28.493 --> 00:26:40.013 See, we have we again have 3 measurements because the map measurements in this case are both the same. If the 2 maps didn't share the same dimensions, we would provide 2 sets of dimensions. 224 00:26:40.013 --> 00:26:47.483 And I've shown an example of that at the bottom this is a good time to mention as much as I love cataloging. 225 00:26:47.663 --> 00:26:56.394 My least favorite thing about cataloging is measuring stuff and I would rather be doing subject analysis or anything else. But. 226 00:26:56.699 --> 00:27:10.858 Unfortunately, for me, map cataloging does include a lot of measuring and it's not uncommon to have to put 8 different measurements as 4 sets of 2 in a single, 300 field. 227 00:27:10.858 --> 00:27:14.278 Here's a quick note to say in subfield a. 228 00:27:14.278 --> 00:27:17.788 We generally record the number of sheets. 229 00:27:17.788 --> 00:27:25.318 Only in cases where the number of maps and number of sheets do not match. So, 1 map. 230 00:27:25.318 --> 00:27:32.489 Implies 1 sheet, unless we say otherwise 30 maps implies 30 sheets unless we say otherwise. 231 00:27:32.489 --> 00:27:35.608 Hello. 232 00:27:35.608 --> 00:27:43.558 This notes this is a very nit, picky pet peeve of mine so I'm not going. I'm just going to breeze past this. 233 00:27:43.558 --> 00:27:53.608 A thing to the important thing to mention about both the sagon Bay city map and the Georgia map, they. 234 00:27:53.608 --> 00:28:03.683 No longer have a front or back because there is main map content on both sides. That's again going to affect how we organize our notes later on. 235 00:28:04.253 --> 00:28:12.834 And it means that if we're mentioning a table or an index anything else, in a note, we lose that option of saying that it appears on director or the. 236 00:28:13.648 --> 00:28:19.648 But when we have multiple main maps. 237 00:28:19.648 --> 00:28:30.358 It's important to keep their order consistent throughout the record, especially the fields that contain the scale. That's the 3, 4 and 2. 5 5, we'll get to those later. 238 00:28:30.358 --> 00:28:43.679 And the 300 the 5 or 5 so we have this map of Fort Dodge and Webster County, Iowa, maintaining that consistent order throughout the record. 239 00:28:43.679 --> 00:28:46.888 Is our only method for communicating. 240 00:28:46.888 --> 00:28:53.219 Which scale goes with which map and which of the 2 Maps has the larger dimensions. 241 00:28:56.243 --> 00:29:09.864 And now we are going to watch a video by page Andrew of Penn State about measuring sheet maps. And as you watch, I'll ask you to notice pages description of the neat line of a map. And then we'll reconvene. 242 00:29:10.013 --> 00:29:13.824 I have a couple of things to add. And then we'll have some time for questions. 243 00:29:20.189 --> 00:29:24.269 You know, Brian, I don't see, I saw that video earlier in my drop down. 244 00:29:24.269 --> 00:29:27.509 But I don't see it now. 245 00:29:30.719 --> 00:29:33.959 Yeah, so disappeared I'll find it. 246 00:29:33.959 --> 00:29:38.068 Okay, which 1 was it? It's measuring sheet maps. 247 00:29:38.068 --> 00:29:41.939 I believe how to measure a map. It's about measuring. 248 00:29:41.939 --> 00:29:50.909 Okay, Eva. Okay. 249 00:30:00.808 --> 00:30:04.949 Hello, and welcome to the Donald library. 250 00:30:33.413 --> 00:30:34.644 The basic processes. 251 00:30:35.638 --> 00:30:38.729 So, let's start with some necessary background. 252 00:30:39.808 --> 00:30:43.828 1st, the dimensions you factor are recorded 300. 253 00:30:43.828 --> 00:30:50.009 2nd, all aspects of what I'm sharing today are covered by either a. 254 00:30:50.009 --> 00:30:55.048 Are 3.5 for rba instructions? 255 00:30:55.048 --> 00:30:59.278 3.5 to, depending on which standard. 256 00:31:00.479 --> 00:31:04.229 Also, if you have access to it, I highly recommend. 257 00:31:04.229 --> 00:31:05.423 Using this manual. 258 00:43:49.530 --> 00:43:53.940 Okay, thank you. Page. 259 00:43:58.889 --> 00:44:02.010 I'll mention. 260 00:44:02.010 --> 00:44:07.860 In that last case with the, uh, the, the map that was kind of a blob. 261 00:44:09.925 --> 00:44:20.965 I would probably, in my own personal practice, simply measure the sheet and give those dimensions and call it good. Just in the, as a matter of efficiency. 262 00:44:21.835 --> 00:44:32.304 Before I take questions, I want to refer back to our Georgia map for a moment, and I'll point out there's this strip of overlap. 263 00:44:32.610 --> 00:44:39.780 That is printed on both sides. I've circled the city of Macon, Georgia, which appears twice. 264 00:44:39.780 --> 00:44:49.889 And so when we measure this map, we want to make sure that we're not measuring that same strip twice. So, in this case, for our. 265 00:44:49.889 --> 00:45:00.119 Top to bottom dimensions, we can just choose any point on the map that appears on both sides. It could be anything an intersection a town a word. 266 00:45:00.119 --> 00:45:08.820 Making and measure only to that point on each side, and then add those numbers together. 267 00:45:08.820 --> 00:45:17.789 The Georgia map also illustrates another issue, which is that the South Side of the map is offset a little to the East. 268 00:45:17.789 --> 00:45:31.440 So, when we take our side to side measurement, we should make sure to capture the longest extent. So, to do that, in this case, on the north side of the sheet, we might measure from the West neat line. 269 00:45:31.440 --> 00:45:40.860 Over to the city of Macon, flip the sheet over to the South Side and measure from the East neat line over to the city of making and then add those numbers together. 270 00:45:43.704 --> 00:45:47.005 If you're describing 3 or more main maps, 271 00:45:47.034 --> 00:45:48.594 and they're of different sizes, 272 00:45:48.744 --> 00:45:50.574 we follow this instruction, 273 00:45:50.934 --> 00:45:54.445 it technically mentions only different sized sheets, 274 00:45:54.985 --> 00:45:55.735 but in practice, 275 00:45:55.735 --> 00:45:57.204 we apply it to mean, 276 00:45:57.235 --> 00:45:59.934 different sized main maps as well. 277 00:46:00.744 --> 00:46:06.835 We use the measurement for whichever map or sheet has the largest top to bottom measurement. 278 00:46:07.139 --> 00:46:12.929 Then we take the measurement for whichever 1 has the largest side to side measurement. 279 00:46:12.929 --> 00:46:19.829 Record both of those, and then say, or smaller the 2 dimensions might not be on the same map. 280 00:46:19.829 --> 00:46:22.920 Or sheet. 281 00:46:22.920 --> 00:46:28.079 So, that brings me to what questions. 282 00:46:28.079 --> 00:46:32.340 Do you have about what we've covered so far? 283 00:46:38.340 --> 00:46:43.260 Can we have a question in the chat is reading position usually. 284 00:46:43.260 --> 00:46:46.320 Perkins always North at the top. 285 00:46:46.320 --> 00:46:50.789 Yes, typically, but, um. 286 00:46:50.789 --> 00:46:58.619 Proceed with caution or care when making that determination. 287 00:46:58.619 --> 00:47:05.280 We'll be talking about the orientation of North in tomorrow's session. 288 00:47:05.280 --> 00:47:08.309 There are a lot of occasions where. 289 00:47:09.625 --> 00:47:24.594 North isn't pointing straight at the top of the sheet and often. That is a pragmatic decision that was made by the photographer sort of to fit an area of interest on this rectangle in order to do that. 290 00:47:24.594 --> 00:47:28.614 They might tilt north to 1 direction or the other. But there are. 291 00:47:28.949 --> 00:47:41.429 It may also be a very intentional decision to put North somewhere other than up. I know that is something that's commonly done in a. 292 00:47:41.429 --> 00:47:46.019 Maps that are made as an intentional effort to decolonize. 293 00:47:46.019 --> 00:47:51.030 The the active, um, so, uh, I would use my. 294 00:47:51.030 --> 00:48:00.210 Catalogs judgment, in those cases, as to determine what is top to bottom and what his side decide on that sheet. 295 00:48:00.210 --> 00:48:04.199 Does that answer the question? 296 00:48:10.349 --> 00:48:14.039 Thank you. Yes. Yeah. 297 00:48:16.619 --> 00:48:24.329 And I'm not seeing any other questions come to the chat Tim. 298 00:48:24.329 --> 00:48:31.110 Okay, well the, our next item on the agenda is a. 299 00:48:31.110 --> 00:48:34.920 It's I had to I did, I. 300 00:48:34.920 --> 00:48:47.070 Did not make this it did not make it into the slide. The version of the slides that I uploaded into this presentation. It's break time is what I'm trying to say. So let's reconvene. 301 00:48:47.070 --> 00:49:00.480 At 130, and that this will be the only break I have scheduled for this session. I don't know that we'll make it to the full 2 hours. Uh, but this is a 1 break about halfway through 10 minutes long. I'll see you soon. 302 00:49:00.480 --> 00:51:00.480 Silence. 303 00:59:11.635 --> 00:59:15.295 Okay, Brian, I got your message about the video Thank you for that. 304 00:59:15.570 --> 00:59:23.039 And, um. 305 00:59:23.039 --> 00:59:27.269 Everyone hear me okay. 306 00:59:30.329 --> 00:59:43.980 You send that Tim. Okay, thank you. Well, I have 130. I a couple of notes. There was a slide I intended. I had intended for you to see that had the SLC numbers. 307 00:59:43.980 --> 00:59:54.510 For the maps that I've been talking about of Colorado and Georgia and sachen on Bay City, that that it didn't make it into this deck. So. 308 00:59:54.510 --> 01:00:03.179 On the page for this session that is on the olack conference page I will. 309 01:00:03.179 --> 01:00:17.724 Provide those CLC numbers after we get done with the session today my nightmare is that 1 of you is going to look at those records and spot a really obvious error that I somehow missed. Um, but, um. 310 01:00:18.269 --> 01:00:27.360 If you do, let me know, and I'll fix it. I just feel like that's always how it goes. When, when you're showcasing a record, there's a big, glaring error in it. Um. 311 01:00:27.360 --> 01:00:37.289 Also, I forgot to mention those scans scans of the maps are available on that page for this session as well. 312 01:00:37.289 --> 01:00:42.179 Thank you Brian. 313 01:00:42.179 --> 01:00:47.670 Um, okay, the other thing. 314 01:00:47.670 --> 01:00:51.900 Questions that you have that you, um. 315 01:00:51.900 --> 01:01:06.809 Don't ask today, or if they occur to you later, there is a chat function to leave comments on the page for this session. I'll monitor those for several days after the. 316 01:01:06.809 --> 01:01:18.269 Session after olack so if something occurs to you later, you can post a poster question there. You can email me. I'll have my email address at the end of today's session. 317 01:01:18.269 --> 01:01:21.690 Okay. 318 01:01:21.690 --> 01:01:27.570 Next up on our schedule is title proper and variant title. 319 01:01:27.570 --> 01:01:32.489 The most common scenarios we encounter with maps are. 320 01:01:32.489 --> 01:01:44.670 As follows a single title that can only be read 1 way the, the most straightforward a single title that can be read differently and still makes sense due to layout and typography factors. 321 01:01:44.670 --> 01:01:51.809 And more than 1 title to choose from. So the instance of. 322 01:01:51.809 --> 01:01:55.590 Titles in different locations. 323 01:01:55.590 --> 01:01:59.369 Title proper is a core element in and the other types are optional. 324 01:01:59.369 --> 01:02:09.269 2.3.2.5, which covers title in more than 1 form is particularly relevant for folded sheet maps. 325 01:02:12.835 --> 01:02:18.474 So, how do we choose the title proper when there is more than 1 to choose from this instruction? 326 01:02:18.474 --> 01:02:29.275 Says, if the sequence layout, and do not provide the basis for a clear choice, choose the most comprehensive title in practice. 327 01:02:29.550 --> 01:02:41.940 This means we generally choose the most comprehensive title asserts no preference for a title, quote unquote on the map versus a title that is on the panel. 328 01:02:41.940 --> 01:02:47.519 So, if we return to our Colorado example, we have. 329 01:02:47.519 --> 01:03:02.155 2 titles to choose from Colorado above the legend and Colorado official mapped to scenery and adventure on the panel. The most comprehensive title is the 1 on the panel. So we'll choose that as our title proper in 245, sub field a, and optionally. 330 01:03:02.485 --> 01:03:04.735 We can enter Colorado as a. 331 01:03:05.940 --> 01:03:14.070 Variance title in 246. personally I always enter as many variant titles as are warranted by the piece. 332 01:03:15.474 --> 01:03:29.784 I mentioned there are Pre standards that would have required us to choose the map or legend title because that location was preferred over the panel. So, even though we're no longer bound by that rule, you'll encounter this practice in older records. 333 01:03:30.054 --> 01:03:32.034 When you're a copy cataloging. 334 01:03:33.059 --> 01:03:36.420 So, geography. 335 01:03:36.420 --> 01:03:46.920 Is inherent to mapmaking and because of that, we have a very distinctive instruction that is specific to maps. If the title of the map. 336 01:03:46.920 --> 01:03:51.480 Does not include an indication of the geographic area that is covered. 337 01:03:51.480 --> 01:04:00.929 There is an audio instruction telling us to add it ourselves in Mark field 245. we enter it as the last thing in. 338 01:04:00.929 --> 01:04:06.420 Some field be following a space colon space. So here. 339 01:04:06.420 --> 01:04:10.139 We have a map that is just titled land use. 340 01:04:10.139 --> 01:04:13.679 And we've added Albuquerque, New Mexico in brackets. 341 01:04:13.679 --> 01:04:18.385 In some field be in practice, 342 01:04:18.804 --> 01:04:26.485 we apply this instruction most often when a geographic area is identified but the name is ambiguous, 343 01:04:26.965 --> 01:04:29.005 which is the case with these examples. 344 01:04:29.545 --> 01:04:42.565 You're totally free to use your judgment as to how much brackets and information is necessary for clarity. If the title is map of Springfield, it might make sense to just add Ohio in brackets. 345 01:04:43.195 --> 01:04:56.815 But if the title starts out with Springfield, and then there's a whole bunch of verbiage after that, it might be clearer to restate the name of the city and then add the States. So, Springfield, Ohio, and I also noticed that I forgot to include the sub. 346 01:04:56.815 --> 01:05:00.085 He'll be in the bottom examples, so I apologize for that. 347 01:05:03.744 --> 01:05:12.445 Uh, next up, I'm not going to spend very much time on statements of responsibility and a creator and contributor access points, but I want to point out a couple of things. 348 01:05:12.744 --> 01:05:21.744 And then immediately after that, we've got another, I'll pause again, for some questions, a few quick notes about statements of responsibility. 349 01:05:21.744 --> 01:05:30.864 The words prepared by on a map are are the best indicator of Carter graphic responsibility, and we love to see those words, but it doesn't happen often enough. 350 01:05:32.280 --> 01:05:36.239 The statements of responsibility are often corporate bodies. 351 01:05:36.239 --> 01:05:43.110 And it's common for the same corporate body to appear in both the statement of responsibility and the name of the publisher. 352 01:05:43.110 --> 01:05:47.760 Some fields for. 353 01:05:47.760 --> 01:05:55.170 Creators and contributors the instruction on corporate bodies considered to be creators. 354 01:05:55.344 --> 01:05:58.735 Has a special subsection about car graphic works. 355 01:05:59.664 --> 01:06:10.405 Corporate bodies are considered to be creators in the case of Carter graphic works originating with a corporate body, other than a body that is merely responsible for their publication or distribution. 356 01:06:10.710 --> 01:06:16.619 So, in practice, that means maps have a corporate body given in. 357 01:06:16.619 --> 01:06:23.969 A 1, X, X field quite often. There are a number of government agencies and. 358 01:06:23.969 --> 01:06:38.400 Companies that are obviously creators of maps, including the U. S. Geological Survey state departments of transportation, local governments park districts. The CIA Rand McNally, triple a on and on. 359 01:06:38.400 --> 01:06:53.250 In the case of tourist bureaus, my observation is that we tend to be lenient in terms of identifying them as quote originator and therefore creators of Carter graphic works using that phrase in the instruction. 360 01:06:53.250 --> 01:06:56.400 Originating with the corporate corporate body. 361 01:06:56.400 --> 01:07:02.880 For relationship designators is. 362 01:07:02.880 --> 01:07:15.900 The most common creator is available via permission we are granted and policy statement for appendix. I point 1. I sometimes use. 363 01:07:15.900 --> 01:07:22.710 Creator in situations where hedging seems like the most comfortable option for. 364 01:07:22.710 --> 01:07:33.659 Contributors compiler and editor are the most common relationship designators. You may also encounter surveyor. 365 01:07:33.659 --> 01:07:43.019 Photographer, particularly with regards to aerial photography, and I also frequently use publisher in my own cataloging. 366 01:07:43.019 --> 01:07:46.440 Per that same policy statement I mentioned earlier. 367 01:07:46.440 --> 01:07:50.610 So, I'll pause again for questions. 368 01:08:06.719 --> 01:08:12.539 I'm not seeing any questions, Tim. All right hearing none. I will move along. 369 01:08:12.539 --> 01:08:15.719 2. 370 01:08:15.719 --> 01:08:23.159 3 kinds of mathematical card, graphic data, scale projection and coordinates. 371 01:08:28.319 --> 01:08:34.439 I see, I've got on this slide release notes. 372 01:08:34.439 --> 01:08:41.939 Coming up next to that, actually got pushed to the advanced session tomorrow. So I apologize for that. 373 01:08:44.904 --> 01:08:58.675 So each of these 3 things, scale projection and coordinates is recorded in 2 ways in each record, as is common in markets duplicative, there's an form and an encoded form. 374 01:08:58.765 --> 01:09:10.555 That scale is in 255, sub field. A, and 34 sub field B projection is in 255, sub field B, and is recorded as a 2 letter code in the projection fixed field. 375 01:09:15.354 --> 01:09:27.595 Coordinates are in 255, sub field C and 34 sub fields D through g. for simplicity. I'm going to focus today on the 255 version of this information. 376 01:09:27.595 --> 01:09:33.295 The CLC documentation for field of 34 and the projection fixed field. 377 01:09:37.979 --> 01:09:43.289 Those provide good examples on how to reformat the 255 content. 378 01:09:43.289 --> 01:09:48.685 Into the alternate form, so let's start with scale. 379 01:09:48.864 --> 01:09:55.944 Geographic scale expresses a relationship between map distance and ground distance or earth distance uh, 380 01:09:55.944 --> 01:09:59.484 it's a relationship between the representation and the real world, 381 01:09:59.574 --> 01:10:04.854 and it's covered in the instruction that's shown here in cataloging. 382 01:10:04.885 --> 01:10:18.654 We record the scale as a ratio called a representative fraction. We record it as a representative fraction, even when it isn't stated that way on the map and here are 3 examples. 383 01:10:18.654 --> 01:10:29.305 And when we see that top 1, 1 to 600, that means 1 inch on the map represents 600 inches on the ground. And 1 centimeter on the map represents. 384 01:10:30.689 --> 01:10:39.449 600 centimeters on the ground, no matter what unit you're using. 1 of them on the map equals 600 of them in real life. 385 01:10:39.449 --> 01:10:47.489 Here are a few typical ways that scale might be shown on a map. 386 01:10:47.845 --> 01:10:58.255 They might give us the representative fraction and that's ideal because that's exactly what we need. We don't have to do any work. In that case. It might be a verbal statement. 387 01:10:58.314 --> 01:11:09.324 In which case we need to do some math, and there are some online tools that can help us with that, or it might be shown in the form of a scale bar or a graphic scale diagram. 388 01:11:11.845 --> 01:11:26.064 So, when we see something like 1 inch equals 70 miles or a 600 feet to the inch, we have a bit of work to do. We can use the fact that there are 63360 inches in a mile, a 12 inches in a foot. 389 01:11:26.064 --> 01:11:27.654 The various metric relationships. 390 01:11:30.600 --> 01:11:43.229 To do that math ourselves and this slide shows 3 examples of that math and I'm not going to read through them because I want to emphasize instead some easier alternatives to doing this math. 391 01:11:43.229 --> 01:11:56.310 It's also possible to measure a scale bar and proceed with the mathematics using that measurement. So imagine we measured the top bar. 392 01:11:56.310 --> 01:12:03.659 We found that it was 4 inches long that means 4 inches equals 1 mile and then we can proceed with our calculations. 393 01:12:05.845 --> 01:12:17.635 It's possible to sidestep all of these mathematical calculations. If you do a web search for map scale calculator, you'll see many options. A, Terry reads the creator of Mark edits has 1. 394 01:12:18.265 --> 01:12:24.414 if you just pick 1 at random, I recommend checking the math before you decide to trust it. There is a. 395 01:12:24.720 --> 01:12:30.000 Desktop application called scale finder 7.0. 396 01:12:30.000 --> 01:12:44.699 Created by nodule James of Oxford University and this is what I use. I love it. I cannot vouch for the security of the download that. I've never had any trouble with it. I'm gonna do a quick demo and this will be my 1st. 397 01:12:44.699 --> 01:12:47.760 Sharing. 398 01:12:47.760 --> 01:12:51.329 Experience. 399 01:13:04.380 --> 01:13:07.529 I'll just share my screen. 400 01:13:07.529 --> 01:13:12.569 So, are people seeing my scale finder 7.0? 401 01:13:12.569 --> 01:13:18.689 Looks good to me. Great. Thank you. Is in the chat? Yes. 402 01:13:18.689 --> 01:13:29.189 So, this tool, like, imagine, I have a scale bar, that graphic indicator on a map. I measure it with my yardstick and I. 403 01:13:29.189 --> 01:13:37.920 See, that the bar is 7.7 centimeters long and I'm putting that in the upper right? Uh. 404 01:13:37.920 --> 01:13:44.760 Input box, and that bar represents 10 miles. 405 01:13:45.024 --> 01:13:57.114 That means down here in the bottom left, I have 1 to 209000. Oh, 6, that's my representative fraction. It's there. I can copy that. I'll add my little comma and I'm good. 406 01:13:58.074 --> 01:14:03.805 I would actually, I wouldn't just copy this and add a comma. I would probably round this either to. 407 01:14:06.234 --> 01:14:18.954 Uh, depending on the map 1 to 209000 or maybe just 1 to 200000. But anyway, this tool is great. It comes because it comes from Oxford. It has a huge array of. 408 01:14:22.829 --> 01:14:25.920 Obscure a historical. 409 01:14:25.920 --> 01:14:29.489 Measurements available. 410 01:14:29.489 --> 01:14:38.340 So, if you are working with, uh, old historical maps that have anything unusual, unusual. 411 01:14:38.340 --> 01:14:42.960 Measurements in them, this tool is indispensable. 412 01:14:42.960 --> 01:14:46.680 So that is all I'll stop sharing. 413 01:14:46.680 --> 01:14:50.880 Okay. 414 01:14:50.880 --> 01:14:55.560 This is a. 415 01:14:55.560 --> 01:15:00.600 Natural scale indicator it's a printed piece of. 416 01:15:00.600 --> 01:15:11.789 Card stock or mylar, and it's another tool that we can use to quickly calculate scale from a scale bar. It also allows you to calculate the scale from. 417 01:15:11.789 --> 01:15:17.069 Lines of latitude as well. So and so it's very useful. 418 01:15:17.069 --> 01:15:23.159 It's about 5 dollars you can do a web search to find them for sale. I think. 419 01:15:23.159 --> 01:15:26.189 East view press is the, uh. 420 01:15:26.189 --> 01:15:31.409 Main distributor of these. 421 01:15:31.409 --> 01:15:40.170 Currently, if anybody in your cataloging department is going to be cataloging Maps regularly, there should be 1 of these in your supply cabinet. 422 01:15:41.185 --> 01:15:55.524 And I am going to show you a video or Brian, I will have you show the video by Susan more of the University of Northern Iowa demonstrating how to use this tool that video is about 3 minutes long. 423 01:15:56.069 --> 01:17:56.069 Silence. 424 01:19:39.895 --> 01:19:43.614 Okay, thank you. Susan. Susan she is the. 425 01:19:43.890 --> 01:19:54.960 mcgurck, I should say map and geospatial information, round table, representative to the mark advisory committees. She's been. 426 01:19:54.960 --> 01:20:00.869 Heavily involved in service to the profession for many years. So I, thank her for that video. 427 01:20:00.869 --> 01:20:07.920 So. 428 01:20:08.484 --> 01:20:21.835 When scale is not shown in 1 of the 3 methods we've covered, or in a few other distinct situations, there are 4 phrases. We might supply in our 255, sub field a. 429 01:20:25.164 --> 01:20:35.545 Scale not given. This is very common. There's nothing that says a map has to provide any indication of scale and often they don't not drawn to scale. 430 01:20:36.175 --> 01:20:44.364 The classic example of this is a subway map, which might be drawn in a very simplified schematic design. 431 01:20:44.814 --> 01:20:52.795 The scale is revert reserved for either really obvious cases of distorted scale or when. 432 01:20:53.130 --> 01:20:56.579 There is a statement to that effect on the sheet somewhere. 433 01:20:56.579 --> 01:21:11.159 Next is scale varies. This is so so, so rare it refers to a single map that has a shifting scale and unfortunately people often confuse it with the 4th phrase. 434 01:21:11.159 --> 01:21:19.350 Scales differ, which is much more common scales. Differ is what you would use if you have 3 or more main maps. 435 01:21:19.350 --> 01:21:23.189 That are drawn at different scales. 436 01:21:23.189 --> 01:21:36.720 The SLC documentation for Mark field 255 provides numerous excellent examples of how to format this field. And I'll run through a few of them. 437 01:21:36.720 --> 01:21:44.039 If the map provides representative fraction, which is the easiest case, as I said, we always supply the word scale. 438 01:21:44.039 --> 01:21:49.619 And then the fraction, if a scale bar. 439 01:21:49.619 --> 01:21:53.609 Is printed on the map and we calculate our scale from that. 440 01:21:54.145 --> 01:22:08.664 We record the words scale approximately, and then a representative fraction. We always use the word approximately if we calculate the fraction from a scale bar. I hate typing that word. Approximately. 441 01:22:08.965 --> 01:22:15.055 I have a keystroke macro and connection that does it for me because I have to type it so often. 442 01:22:15.810 --> 01:22:20.670 Uh, I've included a note here about a huge difference. You'll see in. 443 01:22:20.670 --> 01:22:30.810 Older records, it used to be that representative fractions that were calculated from a scale bar were always recorded in brackets. 444 01:22:30.810 --> 01:22:38.039 In scale, the representative fractions are never, never ever recorded in brackets. So, uh. 445 01:22:38.039 --> 01:22:41.310 Don't follow that old practice. 446 01:22:41.310 --> 01:22:44.729 Rounding. 447 01:22:44.729 --> 01:22:54.569 Our scale bar measurements is a matter of catalogs judgment, except for early maps. There's a D. C. R. M. C. guidelines. 448 01:22:54.569 --> 01:23:09.000 A table that provides some guidelines, your precision will likely vary, depending on whether it's a map of the world or a map of a neighborhood, but it remember it always looks weird to say approximately and then give a large, super precise number. 449 01:23:09.000 --> 01:23:12.539 A. 450 01:23:12.539 --> 01:23:16.350 Verbal scale statement is printed on the map. 451 01:23:16.350 --> 01:23:28.920 We use it to calculate a representative fraction and we record that in some field a, as we just did and we do not round in that case because we're, we're using. 452 01:23:28.920 --> 01:23:31.949 A measurement given to us on the map itself. 453 01:23:31.949 --> 01:23:35.489 But in this case, we enter a full stop. 454 01:23:35.489 --> 01:23:39.210 And then we record the statement also in some field, a. 455 01:23:39.210 --> 01:23:49.439 It's not a transcription that we use abbreviations, and we can use the equal side. So, in this case, the statement on the map is. 456 01:23:49.439 --> 01:24:00.239 2 inches to 1 mile. Uh, and in our record, we have that using approved abbreviations and the equal sign. 457 01:24:00.239 --> 01:24:08.159 How many scales do we record? Uh, 255 is repeatable. 458 01:24:08.545 --> 01:24:14.994 But, typically, we provide no more than 2 of them. A 1, 255 field can refer to multiple main maps. 459 01:24:15.024 --> 01:24:25.045 Only, if the 255 data is the same for each main map, and the 255 includes other things besides scale, which we will get to all of that must be the same in order to. 460 01:24:29.789 --> 01:24:44.279 Put multiple in order to have a single 255 that refers to multiple main maps. If you have 2 main maps at different scales, use 2, 255 fields. If you have 3 or more. 461 01:24:44.279 --> 01:24:48.210 At different scales you then you would use. 462 01:24:48.210 --> 01:24:54.210 Scales differ questions about scale. 463 01:24:54.210 --> 01:24:57.449 Or anything else. 464 01:24:57.449 --> 01:25:08.220 And I'm not sure if we're there yet, but 1 of the attendees asked our coordinates for other planets. Still only included in a notes field. 465 01:25:08.220 --> 01:25:15.479 Are you got to talk about that? I am not. I was actually not going to cover other planets and I will. 466 01:25:15.479 --> 01:25:21.539 I am not sure about that. I will respond to that question in the. 467 01:25:21.539 --> 01:25:24.989 Comments of the. 468 01:25:24.989 --> 01:25:28.560 A page for this session, I'll need to look that up. 469 01:25:28.560 --> 01:25:37.979 And then we have 1 more question can scale not given and scale. undeterminant will be used interchangeably. 470 01:25:37.979 --> 01:25:42.930 They are not interchangeable. There is. 471 01:25:42.930 --> 01:25:49.590 A best practices document that is. 472 01:25:49.590 --> 01:25:59.250 In progress and about to be posted for comments on various, uh, Matt cataloging lists serves in the next few months. 473 01:25:59.250 --> 01:26:03.180 That is sort of day viewing that it's. 474 01:26:03.180 --> 01:26:06.300 Giving, it's providing that phrase. 475 01:26:06.300 --> 01:26:09.810 I think it's scale not determined. 476 01:26:09.810 --> 01:26:21.989 Is the phrase we settled on, um, as an option in cases where, either there's a unit they're giving a unit of measurement that we cannot work with the catalog. 477 01:26:21.989 --> 01:26:34.979 That basically, it means scale is represented in some way on the map, but the catalogs could not determine a representative fraction. So they do not mean the same thing. Um. 478 01:26:34.979 --> 01:26:47.340 We are making efforts to get that phrase scale. Not determined into it is not an currently. Um, I, I think there's an informal practice of using it. 479 01:26:47.340 --> 01:26:50.729 The library of Congress has. 480 01:26:50.729 --> 01:26:54.930 Been using the phrase scale. 481 01:26:54.930 --> 01:26:58.170 Indeterminate. 482 01:26:58.170 --> 01:27:01.800 Until very recently, and I believe they have. 483 01:27:01.800 --> 01:27:13.560 I've been told that they have stopped using that phrase scale indeterminate and shifted to scale not determined. 484 01:27:13.560 --> 01:27:20.130 Because I think the reasoning was that interminable implies that nobody on earth could ever determine it. 485 01:27:20.130 --> 01:27:24.840 Whereas, yes, thank you. 486 01:27:24.840 --> 01:27:30.060 Those are those are still a draft, but yes, that scale. 487 01:27:30.060 --> 01:27:39.989 Not determined is given there as an option and scale indeterminate as far as I know is on its way out. 488 01:27:39.989 --> 01:27:44.729 Because it implies an possibility that the catalog or. 489 01:27:46.675 --> 01:27:59.545 May or may, it may not it may not actually be impossible to determine the scale. It just means that the catalog was unable to those guidelines. I will post a link to them in the session. 490 01:27:59.850 --> 01:28:06.300 Notes after the session is over. 491 01:28:06.300 --> 01:28:13.289 I'm glad to see they just came out today. 492 01:28:13.289 --> 01:28:23.579 Michelle, I see has a copy pasted that language into the comments. 493 01:28:23.579 --> 01:28:26.880 Into the chat any other questions. 494 01:28:40.734 --> 01:28:45.234 I'm not seeing any Tim. All right thanks. Awesome. Hearing none. We'll go to. 495 01:28:53.250 --> 01:28:56.579 Get my notes organized here. 496 01:28:56.579 --> 01:28:59.729 Projection statements. 497 01:28:59.729 --> 01:29:06.000 Here's a definition for this data element from it's a method. 498 01:29:06.000 --> 01:29:10.229 Or system used to represent the surface of the earth. 499 01:29:10.914 --> 01:29:25.404 Or of a celestial sphere on a plane a celestial sphere might be a planet or a star. I mentioned projection at the beginning of the workshop. It's important data to record because it's central to the. 500 01:29:25.710 --> 01:29:30.060 Card graphic process of converting a 3 dimensional real surface. 501 01:29:30.060 --> 01:29:37.979 Into a 2 dimensional flat surface. 1. well, known example is the Mercator projection, which is infamous. 502 01:29:37.979 --> 01:29:41.970 Intimately bad because the emphasizes. 503 01:29:41.970 --> 01:29:46.170 Equitorial regions making the island of Greenland. 504 01:29:46.170 --> 01:29:49.500 Look larger than South America and larger than Africa. 505 01:29:49.500 --> 01:29:53.039 When it is nowhere near that large. 506 01:29:53.039 --> 01:30:02.760 In real life, I'm going to cover projection pretty quickly, because it doesn't come up very often if the map projection is stated. 507 01:30:02.760 --> 01:30:06.779 Uh, record it in 255 some field B. 508 01:30:07.015 --> 01:30:18.204 And in the projection fixed field, if it's not stated explicitly, which is most of the time, you don't have to worry about it. There are 2 things that I recommend, reviewing to help. 509 01:30:18.204 --> 01:30:23.784 You recognize a projection statement when you see it documentation of. 510 01:30:24.119 --> 01:30:29.369 Mark field 255 has excellent examples and you can. 511 01:30:29.369 --> 01:30:39.390 Skim the list of codes in the documentation of the projection fixed field, which will give you a list of names of many common projections. 512 01:30:39.390 --> 01:30:45.989 Finally. 513 01:30:45.989 --> 01:30:51.239 We will talk about coordinates 7.4. 514 01:30:51.239 --> 01:31:02.664 Covers instructions for this data element and a recording coordinates is not core, except for PCC catalogs, but it's strongly encouraged with 3 exclamation points. 515 01:31:02.935 --> 01:31:06.925 And I'll get to Y, shortly coordinates are expressed as. 516 01:31:07.260 --> 01:31:10.800 Sets of points of longitude and Latitude. 517 01:31:10.800 --> 01:31:16.260 And recorded and Mark fields, 255 and 34. 518 01:31:16.260 --> 01:31:26.159 So here are a couple of unformatted examples of what coordinates look like when you use them to describe a single point. 519 01:31:26.159 --> 01:31:36.720 I'm showing you 2 different methods, degrees, minutes, seconds and decimal degrees and both of these strings of numbers and letters are saying the same thing. 520 01:31:36.720 --> 01:31:48.930 There is an emerging consensus written in that best practices document that I just that we were just mentioning. There's an emerging consensus and Matt cataloging to use. 521 01:31:48.930 --> 01:31:57.719 Degrees minute seconds in the 255, the I readable version and decimal degrees and 34, which is not displayed to the user. 522 01:31:57.719 --> 01:32:02.639 Uh, coordinates are sometimes. 523 01:32:02.904 --> 01:32:12.113 Printed directly on the map in the past it was typical to record coordinates and the record only in those cases, as of right now. 524 01:32:12.113 --> 01:32:21.594 I think Elsie still follows that practice online tools and make it very easy to record the coordinates in nearly all cases. 525 01:32:21.899 --> 01:32:25.288 A, they're recorded in the form of a bounding box. 526 01:32:25.288 --> 01:32:29.309 In a prescribed order that outlines the edges of the map. 527 01:32:29.453 --> 01:32:44.213 And I have made an error on this slide. I put left then right? Then top then bottom, I should have written West East, North and South instead. So I apologize for that here. 528 01:32:44.548 --> 01:32:48.929 Is an example, just a visual example, a graphic example of. 529 01:32:48.929 --> 01:32:54.298 A bounding box that encompasses the political boundaries of the state of Michigan. 530 01:32:54.298 --> 01:32:59.399 And we can express this box as a set of numbers in a mark record. 531 01:32:59.399 --> 01:33:03.689 So, while this is not. 532 01:33:03.689 --> 01:33:08.668 A core element for most of you, I want to stress how valuable. 533 01:33:08.668 --> 01:33:20.458 Bounding box coordinates are for 2 big reasons. They provide a more precise description of the map than anything you could ever enter in the text and they also support. 534 01:33:20.458 --> 01:33:32.814 Map based search interfaces for map collection, such as geo portals, and you can see this in action at the big 10 academic alliance, geo portal among many others that you can find. 535 01:33:32.814 --> 01:33:44.003 If you do a, a web search for geo portal. But also they're fun and easy to add via this tool. The CRO can bounding box tool and I'm gonna do a live demo of that. 536 01:33:45.359 --> 01:33:56.099 1, final note, when you use this bounding box tool, you should indicate that as the source of information in the 34, uh, there's a specific. 537 01:33:56.099 --> 01:34:00.389 Mark code bound to put in your. 538 01:34:00.389 --> 01:34:03.779 Something to okay. 539 01:34:03.779 --> 01:34:08.099 Let's do a demo. 540 01:34:17.969 --> 01:34:22.498 Okay, so you're seeing Google Chrome I hope. 541 01:34:22.498 --> 01:34:31.469 All right, let's go here is the cloak bounding box tool. It always defaults to the country of Switzerland. 542 01:34:31.469 --> 01:34:36.809 Um, there are various formats available to us to, uh. 543 01:34:36.809 --> 01:34:42.599 For formatting our bounding boxes so I will start with. 544 01:34:42.599 --> 01:34:46.738 Degrees minutes seconds in the mark option. 545 01:34:46.738 --> 01:34:55.288 Um, it uses geographies that are made available through the open street map project. 546 01:34:55.288 --> 01:35:03.298 And so when I type in Michigan, I get the political boundaries of the state of Michigan. 547 01:35:03.298 --> 01:35:07.288 I have my 255 some field. See. 548 01:35:07.288 --> 01:35:11.609 Right here ready to copy paste. I'll mention. 549 01:35:12.264 --> 01:35:27.203 It's a typical practice to when all 4 of these strains of numbers, and in 0 0, 0T seconds it's a common practice to delete the seconds. But it's harmless. If you neglect to do that. 550 01:35:27.804 --> 01:35:28.463 Um. 551 01:35:28.798 --> 01:35:37.679 We can do other states as California. 1 thing I'll mention about California is. 552 01:35:37.679 --> 01:35:42.779 You'll notice it includes most to maybe all of Nevada. 553 01:35:42.779 --> 01:35:46.109 And that is just that that. 554 01:35:46.109 --> 01:35:55.469 We just have to live with that most likely. If you have a map of California, it does not also show Nevada, but the bounding box will. 555 01:35:55.469 --> 01:35:58.708 We don't worry about it. Um. 556 01:35:58.708 --> 01:36:02.819 Various countries are available to us as well. 557 01:36:02.819 --> 01:36:08.429 Ecuador, which I would this, the Galapagos is that what these are. 558 01:36:08.429 --> 01:36:12.569 I don't know. 559 01:36:14.128 --> 01:36:18.988 If you have a map of Ecuador that does not include this island group. 560 01:36:18.988 --> 01:36:24.448 You can adjust the boundaries to what is shown on your map. 561 01:36:24.448 --> 01:36:28.349 And. 562 01:36:28.349 --> 01:36:34.408 We can switch so based on the practice that I mentioned earlier, I'm using degrees minutes seconds. 563 01:36:34.408 --> 01:36:43.769 Thank you Bruce for that confirmation. We would maybe use our degrees minutes seconds and some field C switch to. 564 01:36:43.769 --> 01:36:48.149 Decimal degrees for our our 34 machine readable version. 565 01:36:48.149 --> 01:36:56.219 Paste and easily copy paste these into our 34 with our sub field to bound. Meaning it came from the bouncing box. 566 01:36:56.219 --> 01:37:00.988 So, let me try, I wanted to see. 567 01:37:00.988 --> 01:37:05.698 Tokyo cities in particular? Yeah, apparently. 568 01:37:05.698 --> 01:37:15.958 For whatever reason, the political boundaries of the city of Tokyo extend way into the sea. So if you're actually cataloguing the map of Tokyo, you're probably going to need to. 569 01:37:15.958 --> 01:37:22.708 Make some adjustments to, or did I even not? I didn't think I even chose the right thing. 570 01:37:22.708 --> 01:37:26.429 Oh, I chose a state called Tokyo. 571 01:37:26.429 --> 01:37:31.109 Apparently, Tokyo is not a good choice for this example. 572 01:37:31.109 --> 01:37:38.548 Soul is better. There's a good chance. If you're cataloging a map of the city of soul it will. 573 01:37:38.548 --> 01:37:47.729 Not be exactly what is shown in the bounding box that you're given. So you'll just want to it's basically a practice of looking back and forth between the sheet. 574 01:37:47.729 --> 01:37:59.429 To the side of your screen and what you have on the screen. So I wanted to show you an example of cataloging, drawing bounding box around. 575 01:37:59.429 --> 01:38:04.349 My campus, Michigan State University, if we imagine I'm cataloguing the map of. 576 01:38:04.349 --> 01:38:08.429 And as you, I would start with the city. 577 01:38:08.429 --> 01:38:15.868 Of East Lansing, and then I would adjust to I would start adjusting to where I know roughly is. 578 01:38:15.868 --> 01:38:26.248 And then it's just a process of looking back and forth between the sheet and the screen. I can see that the north end. 579 01:38:26.248 --> 01:38:29.368 The North part of the sheet goes to. 580 01:38:29.368 --> 01:38:33.088 This intersection where Grand river and Michigan come together. 581 01:38:33.088 --> 01:38:38.578 The East boundary is. 582 01:38:38.578 --> 01:38:41.759 Is road. 583 01:38:41.759 --> 01:38:46.529 At the bottom of the map, it goes down to mount hope road. 584 01:38:46.529 --> 01:38:51.689 And then I can see on the map that there is a. 585 01:38:51.689 --> 01:38:55.408 Corner a slice of interstate 4 and 96. 586 01:38:55.408 --> 01:39:00.719 And wallah, I have my own 34 in decimal degrees. 587 01:39:00.719 --> 01:39:05.488 I have my 255 in. 588 01:39:05.488 --> 01:39:10.979 Degrees minutes seconds it's so easy. It's my favorite part of map cataloging. 589 01:39:10.979 --> 01:39:14.519 So. 590 01:39:14.519 --> 01:39:22.439 Okay, no question about the rule used to be that you only recorded the boundaries printed on the map is that no longer? True? 591 01:39:22.439 --> 01:39:26.189 That is no longer. True. I believe. 592 01:39:26.189 --> 01:39:31.918 Still follows that practice is not followed elsewhere. 593 01:39:43.979 --> 01:39:50.519 So that is the end of my prepared presentation are there questions or discussion about coordinates? 594 01:39:50.519 --> 01:39:51.354 Or anything else. 595 01:40:07.798 --> 01:40:13.918 Thank you. Um, there is I yes, I know there is. 596 01:40:13.918 --> 01:40:25.588 What is going to be covered and advanced? We are going to go through. We're going to spend a chunk of the time covering note fields, 500 notes. 597 01:40:25.588 --> 01:40:31.889 And I chose that for the advanced session, because it allows us to cover a lot of other, uh. 598 01:40:32.993 --> 01:40:45.623 Specific practices that we record in our cataloging, so it's not it's I know it seems weird that 500 notes would be advanced, but it allows us to kind of touch on a whole bunch of other different things like relief. 599 01:40:45.623 --> 01:40:55.373 How do we how we organize our ancillary Maps? And all of that kind of stuff into into reasonable notes will also cover. 600 01:40:56.279 --> 01:41:03.208 Subject analysis lcsw H, John reform headings for Carter graphic materials. 601 01:41:03.208 --> 01:41:09.748 Elsie classification for Carter, graphic materials. They are quite different from. 602 01:41:09.748 --> 01:41:14.849 Other areas of Elsie classification and will also. 603 01:41:14.849 --> 01:41:20.099 Cover atlas's and Globes, but those, it actually. 604 01:41:20.099 --> 01:41:23.878 Once once you've got a. 605 01:41:23.878 --> 01:41:29.399 A baseline amount of information about cataloging sheet maps. It's not that. 606 01:41:29.399 --> 01:41:37.649 Different to catalogue and Atlas or a globe so we'll cover those pretty quickly. So I hope you'll all attend. 607 01:41:37.649 --> 01:41:42.569 I know that questions will occur to you later. 608 01:41:42.569 --> 01:41:54.779 And there are many details that I didn't have time to get into. So when you begin cataloging a map or other card, graphic resource. 609 01:41:54.779 --> 01:42:01.979 Feel free to reach out to me the list serve that I know that at the beginning and I'll try to assist you as best. I can. 610 01:42:01.979 --> 01:42:05.429 So, thank you for joining me. 611 01:42:07.559 --> 01:42:14.668 Thank you very much Tim. Please fill out your evaluations folks as they appear.