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Quoting now and Morris, you could take it away.

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Thank you Haley. Hello and welcome to the workshop project management.

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With Becky ski, my name is Laura Levy and along with autumn Faulkner, we will be your moderators for this session.

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For those of you who follow a lack on social media attendees are welcome to post on Twitter anything about the conference by using the hashtag.

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Lack at 4. 0.

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Within chat, select post and now important stuff.

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I would like to present your speaker for the workshop.

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Becky scheme as catalog in Utah State University, special collections and archives for over 20 years.

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And he's been involved in several projects between multiple library units.

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The research interests include outreach for technical services assessments of special collections, cataloguing training.

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And professional development assessment, methods, methods for cataloguing and metadata services and optimizing cataloging records, based on their user search behaviors.

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And you didn't come here to hear from come here to hear me and you're getting here Becky.

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So, without further ado that you scheme.

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All right Thank you.

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All right, I just need to go.

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This 1 moment while I get up my slides.

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All right can you see that.

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All right. Great.

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All right.

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Hello, everyone as Morris mentioned, my name is Becky and I'm the special collections cataloging librarian at Utah state universities, Merrill to the library.

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I have worked at us for several years and have been involved in the library projects over that time.

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And I have been asked to share with you information on best practices for project management. Over the years, the project management industry has grown and developed a strong presence across multiple professions.

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As the strategies are globally relevant.

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So here is our agenda when I'll be covering during this workshop, we're going to start by going over. A couple of the company used.

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Project management terms, and concepts from there we are going to walk through the phases of a project lifecycle, including initiation, planning, execution and clothing.

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Then now we can prove a workshop by talking about how to apply the concepts discussed and.

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And I'll show you some examples from some of my, the projects that I have been involved with here, at your state university.

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All right, so is there is there still a, with the.

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Changing of the slides or is it doing? Okay.

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Okay all right.

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I just want to make sure. Okay, so, let's start with some background information on project management.

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1st, when talking about project management, most people look to the project management Institute, or for guidance.

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Therapy consider the authorities on the subject and have establish the standards and certifications.

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Used in the project management field is standards can be found in their manual entitled a guide to their project management body of knowledge or the for short.

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This leave that to the definition of project management.

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According to the sandbox guide project management is the application of knowledge.

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Build tools and techniques to project activities to meet the project requirements.

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It goes on to state that a project is a temporary endeavor undertaken to create a unique product, search service or result.

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So, project is considered temporary in that it has a defined beginning and an end, and therefore, therefore need the defined scope and list of resources.

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It is unique and that is not a routine operation, but a specific set of operations designed to accomplish a singular goal.

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To help put today's discussion in context, I will use a generic practice project that you can think about as we go through the different steps of the process. Hopefully it will help make it.

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Maybe not as scary as it might be. Otherwise.

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Um, so hopefully it will, we'll help with this and everyday normal application. We're going to be planning a party so.

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All right the practice project is.

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Okay, so sorry, the practice project is going to be that you have a family member or friend that you're going to throw a party for to celebrate a milestone birthday or accomplishment.

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This Thursday can be considered a project because of this temporary and not part of your daily routine.

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Now, every day you plan a party for a big milestone, or a friend or family member.

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All right, so 1st of all I would like to.

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Now that I'm giving you a little bit of background, some definitions, and maybe from what you pulled with your own experiences on project management.

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I would like to you to think about.

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What are some of the benefits you see to using project management?

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In your library, if you want to share some of your thoughts on the chat.

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That would be great and we will give me a couple minutes to think about that. And.

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Reply.

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So, we're getting.

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Suggestions about efficiency milestones, covering all necessary aspects and moving parts, transparency in the process timetable and deadlines build in some time for reflection.

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Identifying challenges keeping stakeholders informed.

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So some more about communication connecting library work to non library fields and conversation, helping facilitate the work of people who don't usually work together.

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Kind of a bird's eye view covering all aspects of the project.

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Making sure it doesn't last forever. Good. It's easier to delegate tasks improves productivity responsibility.

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Agreement among staffers before implementation.

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A lot of good comments. Oh, great. That's awesome. You guys have a lot of experience with project amendment.

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Management that's great. So, yeah, so a lot of those are similar to what I have here.

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Allow them the same things.

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Infrastructure to our project by allowing you to set clear goals.

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It provides precise documentation processes workflows budgets and needed resources.

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Defines individual tasks and responsibilities.

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Easily tracks progress and it reports anomalies.

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Provides clear communication past.

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Avoid scope creep, it shows the same outcomes of the project and timeline to accomplish.

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Them and provides an effective plan to increase by administration and other stakeholders. So that's a lot of the same things that everyone has mentioned. That's great.

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Our next concept we're going to be talking about is triple constraints for years the project management body of knowledge as defy has defined the triple constraints.

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As a framework for evaluating many competing demands.

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Okay, so the 3 constraints that they usually talk about our cost time and quality or scope, they use quality and scope.

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It depends on who you're looking.

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He's worked, you're looking at as to whether or not, they like these quality or skill.

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They use as the same thing, basically, as a triple constraint theory and project management says every project operates within the boundaries of a scope.

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Time and it costs and change in 1 factor will invariably affect the other 2.

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For example, if you are administrator wants to add a bunch of new features to the project scope, they'll have to budget more time and money in order to get to accomplish what they've asked.

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They can also come to you and say they have to cut the budget for the project. That would mean you would have to downsize the scope.

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Or lower the quality, which would also affect the project timeline.

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In other words, it's all trade off. If you change 1 of those, it's inevitably obviously.

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The other 2 you should try to balance all 3 constraints. I remember that they can be.

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Change every year, find as a project progressive. So nothing is set in stone. Here. You.

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You want to be able to have the flexibility to be able to change as you need.

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All right, so let's look at the triple constraints in relation to our practice project of the party grocery for a family friend family member. A friend.

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As you're planning, you're giving the following criteria for cost you were given a budget of 700 dollars.

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And the time is for the party to be in 6 weeks for the scope I was asking you to throw a party.

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Have also suggested you invite about 30 guests, have it in 1 of the sponsors backyard around 5 PM on the given day that you decided.

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They also want you to serve dinner and dessert.

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Play at least 2 party games have music and dancing as well as lots of decorations as the budget allows.

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So, see, here we see are 3.

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Areas of constraints and how you might be able to fit something like playing this party into each 1 of those.

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We have sent an amount of time until the party.

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We have defined what we want to do at the party, have dinner and play games, et cetera and we have decided on a budget for the project.

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As you're planning the party, you will also need to think about possibilities.

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That may just wrap the events in any way.

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For example, what happens when the decorations you ordered are suddenly delayed and we'll arrive in time for the party or their back orders and.

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You don't know when you're going to get them, which can save does this impact the most.

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Well, if it well, if you look at it, if they are delayed, that would mean your schedule would be severely affected.

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Because we will not be able to get the decorations and we need we need in time for the party.

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So.

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Now, we are last to find alternative given that the schedule would be most difficult to change.

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We may have to spend more more money.

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So, we increase our costs, get more decorations last minute, or chase the scope, which is the amount of decorations.

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We were going to use, so that is how they affect an example how they affect 1 another.

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Well, channel constraints, concept.

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Has been used for a long time. It was later added.

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There were later added to through the prince to methodology.

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For those unfamiliar prince to Prince prince 2 is a process based approach to project management and standards.

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And it stands for projects in control environments.

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Mostly, it was mostly done in the UK.

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But it hasn't been formalized and is considered to be scalable and flexible.

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And allows easy adaptation by any organization.

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And it also as 3 additional constraints.

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To the original 3 that we just listed, and they are quality.

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And if it's and risk, so quality, which focuses on characteristics of a deliverable.

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While also looking at quality checking or how to ensure that particular characteristic is present and working properly.

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In the deliverable benefits, represent the value, the project is expected to to deliver to the organization and the project will have a career justification with measurable agreed benefits.

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Prince 2 requires the project to have a business case, which is a clear justification with measurable agreed benefits.

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They're expected to result from the project's output.

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If there is no clear justification, then the project should not be started and if a justification disappears, or is reduced, the agreed upon limit, the project should be stopped.

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So these are all things that you need to think of, as your creating your business case, or justification for the project that you.

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Want to work on, or I think it or things is needed.

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Products I've been identifying managing and mitigating risk on projects for years.

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There's 2 states that in any project, there may be a level of risk that we are not willing to live with or tolerate that is our risk tolerance and remember that risk.

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1st opportunities to grow or streamline something as well as threats.

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So, it can be a positive is okay.

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So, let's now add those 3 additional constraints to our party project.

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We want all the attendees to have quality experience at a party and use and to do so by hopefully having all the party attendees.

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Participate in at least 1 activity or a quality check.

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We would like, no, 1 to get sit from a party.

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No, if we pricing, so you want a good catering and we would like to have at least.

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Have the attendees dance some of the attendees staff at the party.

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If you at least half of them, as for the benefits of a project, we can show appreciation for the guest of honor and attendees will be.

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By building, newer, and by building new friendships or.

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To shore up existing friendships.

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When looking at risks, there are any number of things that could happen. So you'll want to also think about how to manage any risks that arrives.

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Some examples could include. What are you going to do? If no 1 shows up.

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To to, to the party, or if you were expecting 30 people and 60 people Sheila.

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Or when it rains on the day of the party, what new venue would you be able to move to? What?

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If there is an asset that delays everyone from getting there there or caterer canceled last minute and there's any number of alternatives that.

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Anything to happen and while you can't obviously plan for every single.

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Thing that could go wrong.

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You want to think of some of your the main ones.

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That will have the most impact to your projects.

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So so you can see how these along with the original constraints affect 1 another.

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And see how the trade off and go. So if you add this in.

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Let's say you're looking at your risk, so.

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Well, if it does rain on the day of the party.

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And you have to move somewhere else. Is that going to increase your cost or decrease? How are you going to handle that?

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Was going to the scope is it going to be.

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Decorate less sparsely so you don't have 2 places.

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So, that's how they interact and affect 1 another.

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All right? All right, so here's another reflection to side.

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So, why do you think projects fail or.

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And I'll give you another couple minutes to answer that.

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Feel free to drop those in your answers and chat in the chat.

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Okay, sorry it's already about lack of.

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Uh, defined metrics or poorly defined scope, not enough planning or communication of expectations not enough support.

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Pandemic? Yeah, that's the big 1.

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Lack of clear communication.

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Not meeting expectations, poor planning, execution under defined goals.

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Lack of follow through.

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Yeah. Okay. Great.

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Right. Good. And.

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How about did we hear some about successes?

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Or I was supposed to be finished, it was all 4 years.

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Some suggestions about what contributes to success, we can look at them.

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That'd be great. So.

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What why do you project succeed then? On the other hand.

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Lots of buy in they've met requirements.

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So, buy in throughout the organization that's important. Accountability. That's another good 1.

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Bonus.

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Lots of communications says Scott documentation outlining workflows,

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delivered on schedule flexible timeline,

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putting the right people in place upper support from upper management and supervisors.

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Expressing a clear benefit to the organization and participants.

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Great. Wow.

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You guys are awesome again levels are the same as what I have.

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So, why do projects sale? These are some of the ones that I listed.

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The thread is scope creep where you just keep adding and adding to it, it just gets unmanageable.

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Your cost increases for whatever reasons.

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There are unforeseen circumstances like a pandemic. I've had several projects affected by that.

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This year there's poor coordination.

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And also failure to meet expectations.

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Hold on the same things, as I said, like, as you've learned.

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And then why do you project succeed.

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Once again is the good communication. Communication is key.

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Do anything and then there's stakeholder buy in of course, you want everybody to be invested in the project.

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You need a well defined scope.

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You need extensive advanced planning.

219
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And the quality in your work in the work, being done.

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Another aspect of project management that leads to a successful outcome is a project manager manager who can effectively use.

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The project management process to accomplish this goal.

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Here are some skills that would be effective for a project manager.

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Good management and planning skills someone who can measure performance and monitor quality while analyzing risk factors. Also someone with good communication and negotiating skills.

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A good leader who can problem solve and.

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Manage change as well resolve conflicts.

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Delegate tasks and see the big picture of how the project fits in to your organization or institution.

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They also need to have the flexibility.

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And good people skills to help with many of these.

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Processes now, I like to have you think about how you can apply apply? What we've just talked about.

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So far in your own organization, so.

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I like of you to be interviewed, I think of an example when 1 of the constraints that I mentioned earlier.

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Changed in a project that you were working on and how did that impact the other constraints.

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You can include how the change was handled and how would you handle the situation in the future?

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Also web skills, do you think are most important for a project manager?

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And we're going to give you about 5 minutes. We'll see how it goes when people have the day and so you can think about it and.

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In your own organizations and.

237
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What's your answer?

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And if you want to look at the question, really, really quick and.

239
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And look at those, I can give you here as a list of the project constraints that I mentioned in case. You don't remember them specifically.

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You're still thinking about an example when 1 of the constraints change in a project you were working on.

241
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At your institution, and how did that impact the other.

242
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I want to see somebody mentioned smart.

243
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You're going ahead of me. That's fine. It's good.

244
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Going back to our 2nd question what skills do you think are most important for a project?

245
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Talked about project management.

246
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It is a topic it is.

247
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And Here's some of the skills that I listed.

248
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The project manager, so you can see the trends you think are most important.

249
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So, we had a couple comments about a project manager, having good organization and communication skills, and also being able to manage time. Well.

250
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Yes.

251
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Okay, good.

252
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And in regards to the 1st question, Michelle mentioned quality, actually being different.

253
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Then scope, so it changes the level of possible achievement of requirements and managing that change alters the timeline.

254
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Yes, true.

255
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Anybody else are you still thinking.

256
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About project managers says delegation is very important.

257
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Yes, it is. You don't want the project managers. I think we have to do everything themselves.

258
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Oh, a good question from Hanna. So, what category does this change in constraints belong to when the lead of the project loses their job due to pandemic related cuts.

259
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Is there a God category? Not yet. However, this year they may add 1. well.

260
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Considering everything that's happened that would I want to.

261
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Wow, that would affect the scope and the cost and just general management.

262
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Hello.

263
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On the flip side of delegation, I'm a project manager needs to be willing to pitch in and do the work alongside other folks on the team.

264
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Elliott says he's worked on projects where the timeline change, because of external factors and that changed the project scope.

265
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Since the organizational contact change so so like.

266
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Ripple effect there. Yes, that would make sense.

267
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And mentions migrating to a new and having to push back their original timeline, which, of course, has effected many other projects downstream.

268
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That report, but, yes, they, they're all interconnected and you change 1 thing and effects.

269
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A whole bunch of other things.

270
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Looks like a final comment from Scott completing project took time away from a proposed project. Therefore, the proposed project didn't happen. Sorry about that. No, no.

271
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Each other's project project to buy in was also weak.

272
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Okay, yeah, and then to have an indication.

273
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Okay, great. Awesome. You guys are amazing.

274
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Thank you so much for your answers.

275
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So, does anybody have any other questions about what.

276
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Talked about so far we can also pause and do some of that to.

277
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Is there any will there also be a translator to ask questions.

278
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I'm not seeing any questions or Becky. Okay.

279
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All right, then we will carry on.

280
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All right.

281
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Okay, now that we have covered some definitions and concepts of project management.

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We are going to turn to the project lifecycle.

283
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A project has a life cycle or phases they're implemented in order to complete the project.

284
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They are initiation, planning, execution and closure.

285
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I will be covering each each phase in depth and the following 5.

286
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Phase 1 is initiation and and includes the following stuff.

287
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Identifying benefits that includes tasks, such as building a business case and determining the feasibility of the project.

288
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Involving stakeholders in your projects, so you can have in.

289
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Creating a project charter or project other project initiation documentation.

290
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Appointing the project team and the project manager.

291
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And reviewing the project and gaining approval.

292
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So, you can move to the next phase.

293
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So, what do we mean, when we talk about building a business case? Well, according to the association of project management.

294
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A business case provides justification for undertaking a project or program or portfolio.

295
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Evaluates benefits costs and risk of all options and provides the rationale for the preferred solution.

296
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With that, in mind, in creating a business case, there are several things to consider each of, which will be. You need to your own institution.

297
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Your justification should encourage encourage objectivity.

298
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Align with your organization's strategic mission and goals.

299
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You should be thinking about the possibility of using quantitative tools, such as engaging.

300
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Performance measured, like looking at cost and resources and reviewing available project data.

301
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That data, so, the use of quantitative tools, such a stakeholder.

302
00:35:24.478 --> 00:35:32.998
Evaluating where buyers looking at organizational fit for the project and of course, risk analysis.

303
00:35:32.998 --> 00:35:36.208
Or the project itself.

304
00:35:40.918 --> 00:35:49.858
Also making a case for something, you should be looking at your needs for this project and how they align with the needs of the organization.

305
00:35:51.748 --> 00:35:58.768
And you can also even look as somebody mentioned earlier how your project might affect other projects in the organization.

306
00:36:00.869 --> 00:36:07.528
This can easily be done through a needs assessment. You need to 1st, separate your needs from your wants.

307
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And you should realize that you may have conflicting needs within your within your.

308
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Initial original needs themselves or between the project.

309
00:36:17.128 --> 00:36:21.028
Between the project needs, and those are your institution.

310
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You will have to figure out how to resolve these conflicts for your project to move forward.

311
00:36:26.278 --> 00:36:30.088
You should also be aware that the sponsor or recipients.

312
00:36:30.088 --> 00:36:40.978
May not know, or understand their needs, which may be the case as we probably all seen and lastly you should assess your project need through.

313
00:36:40.978 --> 00:36:45.809
Document review interviews an audit you didn't get a full picture.

314
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Of how of your needs and how they will.

315
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Affect your other needs Andrew institution.

316
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The next step in the initiation phase, involves you thinking about your stakeholders and getting them involved in the process?

317
00:37:06.148 --> 00:37:12.268
You need that buy in, from then from them for your project to be successful.

318
00:37:12.268 --> 00:37:15.478
And anyway, so you need to look at.

319
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Who benefits from the project who provides input and oversight for the project who has project related responsibilities and stakeholder examples include.

320
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The project sponsor, usually an administrator or an executive.

321
00:37:33.478 --> 00:37:40.079
When they talk about sponsor in project management, it's basically usually your boss it.

322
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Usually somebody who holds the purse strings.

323
00:37:45.329 --> 00:37:56.489
But it's up to somebody who will advocate for you and your project. So that's why you need their buy in. So you can get what you need to.

324
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Another thing sorry excuse me?

325
00:38:06.958 --> 00:38:10.469
Also, when do you think? And by stakeholders.

326
00:38:10.469 --> 00:38:15.690
Um, you will need you'll want to look at how much power they have over your project.

327
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And that you clearly communicate with them away, you need seating, keep to your schedule or timeline.

328
00:38:23.909 --> 00:38:27.119
So you want to make.

329
00:38:27.119 --> 00:38:27.420
So,

330
00:38:27.414 --> 00:38:34.885
you have that big communication going Becky we have from Emily,

331
00:38:34.885 --> 00:38:35.695
who says what,

332
00:38:35.695 --> 00:38:38.425
if you are in the position of project manager,

333
00:38:38.425 --> 00:38:44.514
can everything addressed still apply smoothly in terms of following these guidelines?

334
00:38:45.000 --> 00:38:48.809
The stakeholder guideline.

335
00:38:48.809 --> 00:39:00.630
Or the oh, sorry, go ahead. Sorry about that. Maybe Emily can clarify in the chat. Go ahead, Becky.

336
00:39:00.630 --> 00:39:12.360
Okay, because usually in your hierarchy yeah, the project manager manager, you have your project team may have your project sponsor who was above the project manager.

337
00:39:12.360 --> 00:39:17.340
They are the ones that approve the plan.

338
00:39:17.340 --> 00:39:20.849
So that and give the project manager of the ability.

339
00:39:20.849 --> 00:39:28.500
To work on the project and fulfill those needs.

340
00:39:28.500 --> 00:39:34.559
And Emily says she is actually thinking about everything that you mentioned at the beginning.

341
00:39:34.559 --> 00:39:41.400
Okay, so what was your original question?

342
00:39:41.400 --> 00:39:45.840
If you're in the position of project manager.

343
00:39:45.840 --> 00:39:52.380
Oh, okay. Yeah. Everything addressed still apply smoothly.

344
00:39:52.380 --> 00:39:56.250
Yes, you should be able to even as a project manager.

345
00:39:56.250 --> 00:40:02.400
Work together with all of those concepts that we talked about earlier.

346
00:40:04.469 --> 00:40:07.980
And you will need to work together, obviously with your team and you're.

347
00:40:07.980 --> 00:40:15.510
Sponsor there welcome Thank you.

348
00:40:15.510 --> 00:40:19.289
All right.

349
00:40:21.119 --> 00:40:30.059
So, at this stage, he often need to create your project initiation documentation.

350
00:40:30.059 --> 00:40:35.849
This generally will include either a project charter or a project.

351
00:40:35.849 --> 00:40:47.190
Initiating documents, and we'll have to be approved by your administration. This is what? I was just talking about talking about a few minutes ago with emily's. Great question.

352
00:40:47.190 --> 00:40:57.360
Um, the pinball side defines a project charter as a document issued by the project initiator. Our sponsor that formally or authorizes the existence of a project.

353
00:40:57.360 --> 00:41:04.139
And provides the project manager with the authority to apply organizational resources to project activities.

354
00:41:05.429 --> 00:41:09.809
So, this documentation is very important because it provides.

355
00:41:10.164 --> 00:41:23.394
Management's approval for the project, and the project manager, and will also include the business case stakeholders as well as authorizing use of organization resources.

356
00:41:23.755 --> 00:41:28.375
It basically gives the authority that we can actually move forward and work on this project.

357
00:41:28.860 --> 00:41:32.670
In a smooth effective way.

358
00:41:36.480 --> 00:41:45.510
So the end of the page and that a document will be produced, which defines the who the, what? The, where and the, how.

359
00:41:45.510 --> 00:41:51.329
Of the project.

360
00:41:53.670 --> 00:42:06.750
Becky about recent research on, including stakeholders in the project team if you have any reactions or thoughts about that.

361
00:42:08.699 --> 00:42:16.949
Well, well, actually the stakeholders can in the.

362
00:42:16.949 --> 00:42:25.289
Include not only those above the, the project manager, and the project team that also include the project team themselves. So.

363
00:42:25.289 --> 00:42:31.829
Because that's where your buying comes from. So if you're invested in this project.

364
00:42:31.829 --> 00:42:34.889
And you want to see it succeed.

365
00:42:34.889 --> 00:42:38.909
Then you're a stakeholder in that.

366
00:42:38.909 --> 00:42:42.599
So, they're kind of you can have them.

367
00:42:42.599 --> 00:42:46.440
Be multifaceted. Does that make sense?

368
00:42:55.019 --> 00:43:00.929
So, yes, you will have, I mean, you can't have stakeholders on your the team.

369
00:43:03.570 --> 00:43:06.690
That you'll also have externals.

370
00:43:06.690 --> 00:43:17.485
Stakeholders yeah, that makes sense. And then Peter has just a comment, a situation a few years ago where supervisors changed in the midst of a project.

371
00:43:19.284 --> 00:43:24.204
So it had to be justified recontextualize and they're still working out the kinks there.

372
00:43:24.510 --> 00:43:30.599
Was it where they, it was a scope creep where they try and add too much to it well.

373
00:43:30.599 --> 00:43:34.860
Yes, unfortunately.

374
00:43:34.860 --> 00:43:39.300
That happens more than we probably might want to think it does.

375
00:43:39.300 --> 00:43:45.570
But well, yeah, it causes problems because then.

376
00:43:45.570 --> 00:43:50.909
It delays if the time it affects the time frame of your project.

377
00:43:50.909 --> 00:43:57.119
So, but hopefully they can still come together if it hasn't changed too much, it shouldn't be too hard.

378
00:43:57.119 --> 00:44:02.760
To continue on with that project, I guess it depends on what they're asking.

379
00:44:02.760 --> 00:44:11.639
More risk management more okay. Or things that could change the outcome. Okay.

380
00:44:11.639 --> 00:44:15.030
Yes.

381
00:44:16.050 --> 00:44:20.219
Unfortunately, something that happens.

382
00:44:28.289 --> 00:44:34.440
Did I answer your questions today? Oh, yeah.

383
00:44:34.440 --> 00:44:41.010
I understand the thing was, yeah, we have projects going in when we hit.

384
00:44:41.010 --> 00:44:47.340
We all fled the building and they're working remotely.

385
00:44:47.340 --> 00:44:55.829
For those next 6 months, and it's 1 of our projects, we didn't get nearly as much done as we had originally planned. So it affected our timeline.

386
00:44:55.829 --> 00:45:02.010
Well, and the costs and yeah, so it's delayed things a little bit.

387
00:45:02.010 --> 00:45:05.820
Okay, great. I'm glad I can answer the question. All right.

388
00:45:05.820 --> 00:45:11.610
So, to apply what we learned about the project initiation phase, let's return to our plan.

389
00:45:11.610 --> 00:45:21.150
So we talked about in the initiation page in the initiation phase, we need to identify our benefit.

390
00:45:21.150 --> 00:45:28.530
All right, so some of our benefits that we can see from throwing this party are that we're celebrating someone's accomplishments.

391
00:45:28.530 --> 00:45:34.530
And building friendships and morale within our organization, or.

392
00:45:34.530 --> 00:45:37.739
Kind of activity in our family.

393
00:45:37.739 --> 00:45:43.469
We can also by celebrating noble events.

394
00:45:43.469 --> 00:45:49.530
That can also affect the culture of the institution.

395
00:45:49.530 --> 00:45:53.309
So, in a more positive way, hopefully.

396
00:45:54.389 --> 00:46:01.170
So, we have that, and we can allocate resources based on the importance of the event and available funding.

397
00:46:01.170 --> 00:46:15.329
As for involving stakeholders, we can do that by talking with whoever we're celebrating the honorary of our party.

398
00:46:15.329 --> 00:46:20.400
And also by, because they're the same stakeholder, obviously, because we're celebrating them.

399
00:46:20.400 --> 00:46:24.630
And then there's also the attendees to the party.

400
00:46:24.630 --> 00:46:33.150
Where we have to talk to them about engage availability, preferred activities. So you want to plan a good party.

401
00:46:33.150 --> 00:46:41.039
Do you have the quality that you hold on as well as talking to family about having the party in the backyard? So we have all these stakeholders.

402
00:46:41.039 --> 00:46:44.400
We have internally an external we have the whole group.

403
00:46:44.400 --> 00:46:54.659
We can also justify some of organizational resources, the use of organizational resources, because we have an we have already identified existing resources.

404
00:46:54.659 --> 00:46:59.699
As well, as funding for additional supplies and services so we went through.

405
00:46:59.699 --> 00:47:02.940
And figure it out what price we have.

406
00:47:02.940 --> 00:47:06.960
And what new ones we wanted to get, so.

407
00:47:06.960 --> 00:47:11.309
That shows how we're using organizational resources.

408
00:47:17.400 --> 00:47:27.869
All right, so now we're going to apply what we just talked about for this initiation.

409
00:47:27.869 --> 00:47:33.599
Phase so, once again, here are some questions you can.

410
00:47:33.599 --> 00:47:39.570
Go through and read them all and think about them. You can just.

411
00:47:39.570 --> 00:47:46.650
And then hopefully share your answers to some of your questions in the chat box.

412
00:47:46.650 --> 00:47:53.010
And we'll give you, I'll give you several minutes for this. However long we deem fit.

413
00:47:53.010 --> 00:48:00.360
And then you can answer all, you can answer some of them. Hopefully you'll at least be answering them.

414
00:48:00.360 --> 00:48:08.550
To yourself in your head, if you're not sharing or feel free to share, obviously so.

415
00:48:08.550 --> 00:48:14.639
1 factors, do you use to develop your business case for the last project you worked on?

416
00:48:14.639 --> 00:48:20.369
So another 1 of the things about, did you separate out wants from needs.

417
00:48:20.369 --> 00:48:23.880
When scoping the project, why would this be a good idea?

418
00:48:25.320 --> 00:48:29.250
Did you develop a comprehensive list of project stakeholders?

419
00:48:29.250 --> 00:48:36.329
And do you use a project charter or similar for your last project? If so what were the benefits.

420
00:48:36.329 --> 00:48:42.059
Of creating that documentation, if not do you plan to use 1 or your next project?

421
00:48:44.519 --> 00:48:57.780
We'll want to think about I feel like we need the jeopardy music.

422
00:48:59.130 --> 00:49:09.719
That would have been well, as we think about these questions and how you can apply them at your.

423
00:49:09.719 --> 00:49:14.880
You or institutions, or in your work, your daily work.

424
00:49:14.880 --> 00:49:22.349
So, while folks are are adding their comments in the chat, I can say that.

425
00:49:22.349 --> 00:49:35.730
Michigan State, we are also in the very early stages of a migration to a new system and at the very beginning we did this wants versus needs list illuminating to think about.

426
00:49:35.730 --> 00:49:44.489
What what was a deal breaker and what was just highly desired but.

427
00:49:44.489 --> 00:49:49.590
Yeah, exactly Yeah and you will.

428
00:49:49.590 --> 00:49:57.449
There's a, when you start talking to everybody in your library, there's a lot of differing opinions on.

429
00:49:57.449 --> 00:50:00.719
And even what you should be prioritizing.

430
00:50:00.719 --> 00:50:05.880
So, it's not an easy task, but it's a good thing to have the list because then you can use that as a tool.

431
00:50:05.880 --> 00:50:18.960
Do that you've done it twice?

432
00:50:18.960 --> 00:50:22.530
I've been here.

433
00:50:29.460 --> 00:50:36.269
Scott, a project charter was a key feature of a work from home meditate a project.

434
00:50:36.269 --> 00:50:39.690
Oh, okay. Yeah.

435
00:50:39.690 --> 00:50:44.190
Dealing with stakeholders and some wants and needs.

436
00:50:44.190 --> 00:50:53.250
Okay, great.

437
00:50:53.250 --> 00:50:58.349
Yeah, there were a lot of new projects that came on board with pandemic.

438
00:50:58.349 --> 00:51:01.980
So, yeah, as somebody mentioned earlier, it can be it also benefits.

439
00:51:01.980 --> 00:51:09.269
The library and they always a negative.

440
00:51:09.269 --> 00:51:21.900
Okay, they've been informal that's a lot of them tend to go.

441
00:51:23.130 --> 00:51:29.340
Know, I think, well, maybe lack of training. I'm not sure.

442
00:51:54.210 --> 00:51:58.110
Chris dimension projects have always been informal.

443
00:51:58.110 --> 00:52:04.590
She would like to start formalizing them with charters like this right now she could say, yes, she just starts it.

444
00:52:04.590 --> 00:52:11.369
That action.

445
00:52:11.369 --> 00:52:15.269
That is definitely a way to go. You can do it.

446
00:52:15.269 --> 00:52:25.260
That's nice. It depends on the size the size of the project.

447
00:52:25.260 --> 00:52:28.679
Project management would definitely be helpful.

448
00:52:37.469 --> 00:52:42.150
All right, you can there, we can also open up for any other questions you might have to.

449
00:52:57.329 --> 00:53:00.420
I am seeing the questions.

450
00:53:00.420 --> 00:53:05.010
I'm comment about a lot of projects being.

451
00:53:05.010 --> 00:53:12.480
Like, just involving me, so the whole project? Yes, exactly. Okay.

452
00:53:12.480 --> 00:53:19.650
Those aren't good too, because then you're going to make all the decisions. However, you also have to all the work.

453
00:53:19.650 --> 00:53:23.789
So, I guess depending on the project.

454
00:53:26.250 --> 00:53:29.639
Okay, great.

455
00:53:29.639 --> 00:53:33.030
Or maybe you could use it to get some help from somebody else.

456
00:53:46.619 --> 00:53:51.744
I did not see Casey's feedback. Let's say it was back a little bit. I missed it as well.

457
00:53:52.074 --> 00:54:03.505
We developed on project management rubric for digital collections institutions so that way all our champions start out with the same set of expectations.

458
00:54:03.809 --> 00:54:07.710
Oh, that's very nice.

459
00:54:07.710 --> 00:54:11.639
Okay, that's it. Another option.

460
00:54:20.190 --> 00:54:34.829
All right anybody else no. All right. Well, then we're going to move on to the next thing.

461
00:54:34.829 --> 00:54:42.510
All right, so phase 2 is planning once your administration has approved your project initiation documentation.

462
00:54:42.510 --> 00:54:54.510
The project enters the planning phase, so the planning phase is when the project plans are documented, the project deliverables and requirements are defined and the project schedules created.

463
00:54:54.510 --> 00:55:01.289
It involves creating a set of plans to help guide your team through the implementation and enclosure phases of the project.

464
00:55:01.289 --> 00:55:06.510
So, you're gearing up to this plan for the rest of the project.

465
00:55:06.510 --> 00:55:17.369
This phase includes work to further refine the project scope, identify and manage risk that you found.

466
00:55:17.369 --> 00:55:22.559
Identify resources, including staffing materials and funding.

467
00:55:22.559 --> 00:55:27.119
As well, as to define a project schedule that includes milestones and due dates.

468
00:55:27.119 --> 00:55:31.949
And developing a communication plan for the project team and external stakeholders.

469
00:55:32.969 --> 00:55:40.349
So, work done during the project planning phase is summarized in a usually not always.

470
00:55:40.349 --> 00:55:43.530
Is usually summarized in a project management plan.

471
00:55:50.034 --> 00:56:01.014
The development of the project management management plan is the process of defining preparing and coordinating all subsidiary plans and integrating them into a comprehensive project management plan.

472
00:56:01.045 --> 00:56:10.045
The benefit of this process is a central document that defines the basis of all project work. So this is your main document that you go to this is your go to.

473
00:56:10.590 --> 00:56:14.610
It will, it defies all of the.

474
00:56:14.610 --> 00:56:19.019
The underlying basis of the work that you're doing for this project.

475
00:56:20.579 --> 00:56:24.780
All right.

476
00:56:24.780 --> 00:56:35.429
So, there is no standard format for project management plan, but process for project success is usually directly related to the amount of planning that has been performed.

477
00:56:35.429 --> 00:56:42.119
So, although would include any, and all items that define the management of the project. There are certain standard items.

478
00:56:43.289 --> 00:56:51.300
They're listed here that are core components that may make up a project management plan. They are the scope statement.

479
00:56:51.300 --> 00:56:59.070
Critical success factors, deliverables, work, breakdown, structure, schedule or timeline.

480
00:56:59.070 --> 00:57:11.010
Budget always the budget quality control, human resources plan, the stakeholder list a communication component, a risk register and an acquisition plan.

481
00:57:11.010 --> 00:57:19.170
Or procurement plan, I'm trying not to say for procurements very much, but.

482
00:57:19.170 --> 00:57:22.199
That's right.

483
00:57:25.079 --> 00:57:29.280
Sorry about the doubling up on there. I don't know what happened to that.

484
00:57:29.280 --> 00:57:32.699
Okay, hopefully you can read it. So.

485
00:57:32.699 --> 00:57:37.170
I'll fix it before we post it. Okay. Let's look at the scope statement.

486
00:57:37.170 --> 00:57:43.500
It is a fundamental responsibility of the project manager to know, and maintain the boundaries of the project.

487
00:57:43.500 --> 00:57:56.880
This information needs to be clearly defined and should be included in the project management plan. A poorly defined scoping statement can negatively impact project success in meeting the project sponsors, approved and scope.

488
00:57:57.960 --> 00:58:03.630
The pen box identifies the use of the smart acronym. If somebody mentioned earlier.

489
00:58:03.630 --> 00:58:07.139
To develop the scoping statements or goals for the project.

490
00:58:07.139 --> 00:58:10.860
So, when you're developing your scoping statements, follow smart.

491
00:58:11.909 --> 00:58:16.949
This stands for specific, measurable, achievable, relevant and time constraint.

492
00:58:18.510 --> 00:58:26.670
We're going to start with a need to be specific. This involves asking the 5 WS who watch why where and which.

493
00:58:27.869 --> 00:58:32.699
Next is making your goals measurable.

494
00:58:32.699 --> 00:58:46.949
You have to know how to measure your goals. It also allows you to regularly monitor and assess your progress and how to determine when you've reached that goal. So as not to waste time, basically you set up metrics to measure your progress.

495
00:58:46.949 --> 00:58:51.480
Your goal also needs to be achievable.

496
00:58:51.480 --> 00:58:57.000
Because there's no point having a goal, if you can't if there's no way to achieve it.

497
00:58:58.050 --> 00:59:09.989
You should discern if a goal you defined as realistic know your resource as well and ask if this goal can be accomplished, considering the constraints under which you are working, which includes scheduling and costs.

498
00:59:09.989 --> 00:59:15.030
They should be relevant. Your goal needs to be relevant to the project scope.

499
00:59:15.030 --> 00:59:23.070
And to the organization sponsoring the project is the goal worthwhile. There's a match needs the questions you can ask.

500
00:59:23.070 --> 00:59:26.969
That it should also be time constrained.

501
00:59:26.969 --> 00:59:32.730
A deadline serve as a great motivator and can provide context for you to recognize the various tasks.

502
00:59:32.730 --> 00:59:38.639
Necessary to reach that goal in the time allotted therefore, giving the goal time constraints.

503
00:59:38.639 --> 00:59:42.239
Helps to keep you on track.

504
00:59:47.130 --> 00:59:53.070
Next on the critical success factors.

505
00:59:53.070 --> 01:00:04.650
There isn't 1 specific criteria that defines success for all projects. So you'll need to define them for your specific project that the project is defined as a temporary endeavor.

506
01:00:04.650 --> 01:00:15.655
Time and cost resources are usually high on the success criteria list other items that can be find projects access are deadlines budget,

507
01:00:16.585 --> 01:00:17.635
quality standards,

508
01:00:17.994 --> 01:00:18.235
end,

509
01:00:18.235 --> 01:00:19.224
user benefits,

510
01:00:19.434 --> 01:00:20.574
minimal change,

511
01:00:20.934 --> 01:00:21.445
orders,

512
01:00:21.445 --> 01:00:22.614
quality production.

513
01:00:23.190 --> 01:00:27.300
And employee satisfaction.

514
01:00:27.300 --> 01:00:39.480
Then we move on to deliverables deliverables are the product services or results that the project is commission to produce the project, delivers them to the project sponsor who commission? The project.

515
01:00:39.480 --> 01:00:48.960
All project deliverables should be spelled out in detail within the project management plan. Also details about applicable standards can provide important context.

516
01:00:50.039 --> 01:00:53.789
Moving on to number 4.

517
01:00:53.789 --> 01:01:06.900
Work breakdown structure this is defined as a deliverable oriented breakdown of a project into smaller components. Basically, you're taking a large project and baking and breaking it down into smaller components that are more.

518
01:01:06.900 --> 01:01:11.550
Easily accomplished on their own.

519
01:01:11.550 --> 01:01:17.699
A work breakdown structure is a key project deliverables and organizes the team's work and into manageable section.

520
01:01:17.699 --> 01:01:24.780
You are likely creating the work breakdown structure when tasks are assigned it's project team members.

521
01:01:24.780 --> 01:01:35.130
Number 5 on the list is the schedule projects, have a defined beginning and an end. The schedule is important.

522
01:01:35.130 --> 01:01:40.380
The opinion of external stakeholders generally determines the deadline dates.

523
01:01:40.380 --> 01:01:46.409
Not always, but it can significantly affect them.

524
01:01:46.409 --> 01:01:49.739
Setting your schedule can be done manually and does not require.

525
01:01:49.739 --> 01:01:53.340
They need for project management software, so you can decide.

526
01:01:53.340 --> 01:01:58.440
On your own without any kind of software or you, if you want to use software, that's fine to.

527
01:01:58.440 --> 01:02:02.400
The schedule just need to communicate the project milestones and deadlines.

528
01:02:02.400 --> 01:02:12.480
Next is the budget if your project requires you to manage your budget, the available budget should use the funds identified in the project initiation documentation.

529
01:02:12.480 --> 01:02:27.355
From the initiation phase that we just talked about, you will also need to determine the quality standards for your project when a project produces a deliverable. There are always quality standards in play along with determining the quality standards for your project.

530
01:02:27.690 --> 01:02:32.190
You will also need to develop a strategy for meeting the standard and what quality control steps.

531
01:02:32.190 --> 01:02:35.849
1 needs to be taken, they should be itemized and listed.

532
01:02:37.710 --> 01:02:46.619
Just to make it easier to measure.

533
01:02:46.619 --> 01:02:55.769
The next, excuse me the next step in the development of the human resource is that development of the human resources plan.

534
01:02:59.550 --> 01:03:02.699
All right, I didn't catch when she said.

535
01:03:05.519 --> 01:03:12.690
Somebody just mentioned something in that, but I didn't catch it.

536
01:03:12.690 --> 01:03:16.320
Did you see it on.

537
01:03:16.320 --> 01:03:30.599
Oh, I just going to suggest anybody have this built in, but we are hitting an hour and so a few minutes it might be a good time for a little break. Okay. Yes. We're almost.

538
01:03:30.599 --> 01:03:35.519
Almost the end of this space, and then I was going to.

539
01:03:35.519 --> 01:03:39.510
So, I think remember a few more minutes and will be good.

540
01:03:39.510 --> 01:03:42.900
All right.

541
01:03:44.340 --> 01:03:53.429
Human needs. Okay. Okay. So you have the human resources assign the team members are often 1 of the most critical components in the chain of successful project.

542
01:03:53.429 --> 01:03:58.110
Always always, always you need people to accomplish the, the project.

543
01:03:58.110 --> 01:04:02.670
The human resources, portion of the project management plan should contain the following items.

544
01:04:02.670 --> 01:04:12.780
Resource requirements, which is a list of project team positions, job, descriptions, and so forth the project team acquisitions, which is how the project team will be acquired.

545
01:04:12.780 --> 01:04:23.065
List of positions, which are already occupied from the larger organization how much time each person will develop to the project where the project team will come from and so forth training and development.

546
01:04:23.065 --> 01:04:32.934
This will show how you will ensure that the project team has the ability to successfully carry out the project and management, which includes motivational activities, performance assessments.

547
01:04:33.269 --> 01:04:37.650
Staff we assign the procedures and any other items that are relevant to.

548
01:04:37.650 --> 01:04:46.650
Successful management of the project team next is the stakeholder list.

549
01:04:46.650 --> 01:04:56.579
It is common that the number of stakeholders growth throughout the project, because the CDs were gets in the beginning. Some of your smaller minor stakeholders.

550
01:04:56.579 --> 01:05:00.659
Do you have a quite fully thought about the full process.

551
01:05:00.659 --> 01:05:08.789
You probably about a process in a certain way, but as you start going through, it may discover okay wait, they are also affected by this project. We should include that.

552
01:05:08.789 --> 01:05:13.829
But as you lay out your project plan, you will uncover additional stakeholders if you've not that about previously.

553
01:05:13.829 --> 01:05:19.110
Some content can have a proportionately large influence on the project out them.

554
01:05:19.110 --> 01:05:23.639
For this reason the stakeholder list should be developed and maintained and consulted regularly.

555
01:05:23.639 --> 01:05:30.989
A best practice is to have the list include the classification of the stakeholders power to influence their project as well as their level of interest in it.

556
01:05:31.224 --> 01:05:45.715
As where communication is 1 of the most important aspects of the project management plan for communication makes issues on project on a project worth. And in some cases, the lack of communication is the only reason an issue arises. It is human nature to avoid telling someone values.

557
01:05:46.255 --> 01:05:51.025
So this is the main contact is the most important news doesn't get better with age impact.

558
01:05:51.570 --> 01:05:57.539
Think it's worse, because the issue isn't being addressed properly.

559
01:06:01.949 --> 01:06:07.230
Component components are the risk register and the acquisition plan is important to put.

560
01:06:07.230 --> 01:06:14.519
For the unexpected taking decisive activities go wrong is the most important trade from project manager.

561
01:06:14.519 --> 01:06:27.239
Proper way to manage risk is through the creation of a risk register. This is a listing of the most important risks to the successful completion of the project. The importance of a risk is defined by 2 factors, probability and impact.

562
01:06:28.380 --> 01:06:35.159
An analysis of risk is a complex filled with many books written about it, but foremost projects, the simplified process works very well.

563
01:06:35.159 --> 01:06:39.210
The risk register usually contains the following fields description of risk.

564
01:06:39.210 --> 01:06:52.650
The final list of risk is determine via brainstorming subject matter, experts, analysis of previous project and so forth. A maximum of 20 risks should be used as a guide, but usually you will want to quit about 10 because they.

565
01:06:52.650 --> 01:07:01.409
Get pretty smaller remote probability, a scale of 1 to 10 a T or similar or similar will classify the risks sufficiently.

566
01:07:01.409 --> 01:07:04.530
The same is true of impact.

567
01:07:04.530 --> 01:07:09.599
They can also use a scale of 1 to 10 or similar with classified the.

568
01:07:09.599 --> 01:07:16.349
Is sufficient priority the probability is multiplied by the impact to determine the overall priority.

569
01:07:16.349 --> 01:07:19.889
Are reclassifying them into a 1 through 10 scale usually makes sense.

570
01:07:19.889 --> 01:07:27.804
The list is and sorted it by priority triggers these are the actions or events that define the occurrence of the risk and they are identified,

571
01:07:27.804 --> 01:07:28.375
for example,

572
01:07:28.375 --> 01:07:35.934
if you're building a fence and the risk is that it starts to rain how much rain makes you have to stop and what defines the risk is having occurred.

573
01:07:36.389 --> 01:07:46.409
So last is the response time, this is where you develop a plan to deal with the risks, what are the action steps that will be followed in the triggers teams you have occurred and who will perform those actions.

574
01:07:46.409 --> 01:07:49.619
And who are the stakeholders that need to be notified?

575
01:07:49.619 --> 01:07:56.639
Finally may get to the procurement or acquisition plan, which identify the following things what outside products and services are required.

576
01:07:56.639 --> 01:08:02.730
How are those products and services is going to be acquired? How will their progress and quality be monitored?

577
01:08:02.730 --> 01:08:12.389
Oftentimes you may find that outside contractors who usually don't have the same focus on quality and time in that those in your organization.

578
01:08:12.389 --> 01:08:17.579
So, that may come management, become.

579
01:08:17.579 --> 01:08:27.449
That manage may become more important issue for you as you're trying to coordinate efforts between outside content contractors as well as you're within your organization.

580
01:08:28.524 --> 01:08:42.055
All right, so now, as we look at, here's our party plan for scope statement, we have the parties to celebrate a friend's milestone. Our achievement, our critical success factor that people have fun at the party.

581
01:08:42.475 --> 01:08:44.425
Our deliverable is that the party happens.

582
01:08:45.029 --> 01:08:49.680
The work breakdown structure is shown to a family members and friend specific tasks.

583
01:08:49.680 --> 01:09:00.510
In planning the party, the schedule consists of setting a pray day and knowing when to place orders or higher help and our budget was shown through the available funding and resources that side the party earlier.

584
01:09:00.510 --> 01:09:09.149
The quality control was the hope that I'll probably attendees that participated in at least 1 activity and then we got sick you human resource the plan was defining.

585
01:09:09.149 --> 01:09:13.949
Who is going to help with the party and what each of their roles were in setting up and running the party.

586
01:09:13.949 --> 01:09:18.210
And the stakeholder lists were the included, the honor read.

587
01:09:18.210 --> 01:09:21.329
The family and friends.

588
01:09:21.329 --> 01:09:31.979
His or her, our communication plan was invitations and checking in on the status of the assigned tasks and for the risk registering, we would have contingency plans for various issues that arise such as.

589
01:09:31.979 --> 01:09:38.340
People being laid, or if it rains and lesser acquisition plan was that we hired a cater and a D. J.

590
01:09:38.340 --> 01:09:41.460
So, that's how you can see how.

591
01:09:41.460 --> 01:09:47.640
I can change it. Sorry there we have how our party project would be affected budget.

592
01:09:47.640 --> 01:09:53.789
And then now we can have a break, and as you are breaking.

593
01:09:53.789 --> 01:10:01.739
You can think of this question for projects that you have worked on how many of the project management plan either? Did you cover.

594
01:10:01.739 --> 01:10:07.170
How would the inclusion of missing or poorly cover items have improved project management for the project.

595
01:10:07.170 --> 01:10:11.130
All right, and now we can break for.

596
01:10:14.489 --> 01:10:21.149
Good Becky put that in the chat as well. Okay.

597
01:10:21.149 --> 01:10:21.479
Right.

598
01:20:46.560 --> 01:20:52.710
Hi, everyone, this is Hailey. I have 1 E on my time so.

599
01:20:52.710 --> 01:20:55.739
Becky, you can go ahead and share your screen again.

600
01:20:55.739 --> 01:20:59.130
All right great, thank you.

601
01:21:07.140 --> 01:21:19.409
All right, so, here, the question that we were talking about, do we, anybody has anybody talked about it.

602
01:21:19.409 --> 01:21:24.390
And would they like to share any of their answers?

603
01:21:38.305 --> 01:21:39.864
I'm not saying anything in the chat,

604
01:21:39.864 --> 01:21:40.284
Becky,

605
01:21:41.185 --> 01:21:43.494
but I'm going to take off my moderate at for a 2nd,

606
01:21:43.494 --> 01:21:48.085
and say that during a strategic plan project at our library,

607
01:21:49.375 --> 01:21:53.335
we failed to address the budget part for events.

608
01:21:54.385 --> 01:21:55.135
We realized.

609
01:21:55.680 --> 01:21:59.039
And it turns out with.

610
01:21:59.039 --> 01:22:08.970
Be a huge problem, but it really was sort of it cost us a lot of work to deal with it in the moment. Instead of having done some advanced planning.

611
01:22:08.970 --> 01:22:12.119
Okay, great Thank you. I'm sure.

612
01:22:13.500 --> 01:22:22.560
It's interesting as you look back on these projects, you think hindsight is always 2020 they say so you think oh, I should we should have done that.

613
01:22:22.560 --> 01:22:26.850
No, it's good, but at least were able to fix it. So.

614
01:22:26.850 --> 01:22:32.670
All right, if nobody else has anything, we can move on or the.

615
01:22:37.439 --> 01:22:51.510
I've seen 1 from Scott tend to neglect the risk register difficult finding. I don't believe it.

616
01:22:51.510 --> 01:22:57.149
Fun is it's a good thing to have just just in case.

617
01:22:57.149 --> 01:23:06.479
Yeah, it is our human nature if they were like, okay if it ain't broke. Well Hi, so carry on Thank you.

618
01:23:11.130 --> 01:23:17.010
Anyway.

619
01:23:17.010 --> 01:23:20.189
All right, let's move on to our next phase.

620
01:23:22.619 --> 01:23:27.270
All right, so our next phase is the execution phase of the project.

621
01:23:27.270 --> 01:23:34.739
This usually starts with a kick off meeting and it is where the project management plan is shared and team members.

622
01:23:34.739 --> 01:23:38.189
Our assigned task identified in a project management plan.

623
01:23:38.189 --> 01:23:41.699
Or similar documentation, depending on what your institution.

624
01:23:41.699 --> 01:23:50.399
Uses and he'd be completed in order for the products we finalized and closed. So changes and corrections occur.

625
01:23:50.399 --> 01:23:54.810
During this, because as you're going through, you think of these, you didn't think before, like, the budget.

626
01:23:54.810 --> 01:24:09.210
They come up and you're like, okay, now now we need to deal with it. So you have your changes and corrections. Sometimes these are due to mistakes or unforeseen circumstances, and sometimes detail alterations and customer requirements.

627
01:24:09.210 --> 01:24:15.720
During the project execution phase, it's important to keep a log of issues and to make updates.

628
01:24:15.720 --> 01:24:19.529
To your budget and other planning documents, as changes occur.

629
01:24:19.529 --> 01:24:24.779
So, that we talked about before all these things are interconnected, and you want to keep track and.

630
01:24:24.779 --> 01:24:30.569
Of what's happening and how things are changing and affecting 1 another.

631
01:24:30.569 --> 01:24:37.470
During this phase, the project manager will execute the project scope that, out in the project management plan.

632
01:24:37.470 --> 01:24:42.569
They will manage the team's work, recommend changes and corrective actions.

633
01:24:42.569 --> 01:24:46.109
Manage project communication with stakeholders.

634
01:24:46.109 --> 01:24:49.619
Celebrate Patrick milestones and motivate team members.

635
01:24:49.619 --> 01:24:54.329
Hold status review meetings to make sure everything is on schedule.

636
01:24:54.329 --> 01:24:58.140
And documents and document all changes to the project plan.

637
01:24:58.140 --> 01:25:02.850
Because you want to have enough 2 day plan that you can always refer back to, you.

638
01:25:02.850 --> 01:25:08.130
That is your most recent decision that hold your most recent decision and.

639
01:25:08.130 --> 01:25:12.239
And this is.

640
01:25:12.239 --> 01:25:15.270
Right.

641
01:25:16.289 --> 01:25:22.890
Many of the responsibilities during the execution phase are part of the monitoring and controlling of the project.

642
01:25:22.890 --> 01:25:36.720
According to the box, a product control is a project management function that involves comparing actual performance with plan performance and taking appropriate corrective action or directing others to take this action.

643
01:25:36.720 --> 01:25:41.850
That will yield the desired outcome in the project when significant differences exist.

644
01:25:41.850 --> 01:25:46.500
Basically, you take your original plan and compare it with what.

645
01:25:46.500 --> 01:25:58.829
You actually need or reality reality has brought your attention that needs to be done and then make changes. So you'll still be able to achieve your deliverables that you've set up.

646
01:26:00.239 --> 01:26:12.000
Project controls are a series of tools that help keep a project on schedule combined with people skilled and the project experience.

647
01:26:12.000 --> 01:26:15.329
They deliver information that enables accurate decision making.

648
01:26:15.329 --> 01:26:18.930
The project the project control process mainly focuses on.

649
01:26:18.930 --> 01:26:22.260
Measuring plan performance versus actual performance.

650
01:26:22.260 --> 01:26:28.529
Ongoing assessment of the project's performance to identify any preventative or corrective actions that are needed.

651
01:26:28.529 --> 01:26:39.359
Keeping accurate, timely information based on a project output and associated documentation, providing information that support status updates, forecasting and measuring progress.

652
01:26:39.359 --> 01:26:43.890
Delivering forecast that update current costs and project schedule.

653
01:26:43.890 --> 01:26:49.560
Then the project schedule and monitoring the implementation of any approved changes to the process.

654
01:26:49.560 --> 01:26:54.659
Tasks or timeline as well as.

655
01:26:54.659 --> 01:26:58.260
During the execution phase.

656
01:26:58.260 --> 01:27:02.579
Um.

657
01:27:05.909 --> 01:27:09.090
All right, I lost my place for just 3rd.

658
01:27:09.090 --> 01:27:19.829
And managing the implementation of any approval changes to process tasks or timeline as well.

659
01:27:20.850 --> 01:27:26.220
Question came through the chat.

660
01:27:26.220 --> 01:27:30.270
John would like a reminder about what phases? 1 and 2 were.

661
01:27:30.270 --> 01:27:33.810
Initiation and planning.

662
01:27:33.810 --> 01:27:44.640
Got it, and then we have execution and file the final last phase is closure or closing the project down.

663
01:27:44.640 --> 01:27:48.899
Because you've reached your goals and not coming to that amendment.

664
01:27:49.920 --> 01:27:54.810
All right.

665
01:27:56.819 --> 01:28:02.250
So, 3 main execution phase here are some of the actions we took for planning our party.

666
01:28:02.250 --> 01:28:08.699
So, we follow the Scopes that out in our project management plan by focusing on the honorary.

667
01:28:08.699 --> 01:28:13.170
Inviting our guests and identifying party activities.

668
01:28:13.170 --> 01:28:17.130
The project teams work, work, managed by the.

669
01:28:17.130 --> 01:28:23.310
The party organizer by checking in regularly with those who are helping to prepare for the party.

670
01:28:23.310 --> 01:28:31.199
We manage changes, including corrective actions by changing the party decorations due to the original decorations, being back orders.

671
01:28:31.199 --> 01:28:35.069
And made arrangements for a new location due to rain.

672
01:28:35.069 --> 01:28:39.300
No, these are the kinds of changes or it might come across.

673
01:28:39.300 --> 01:28:51.390
Well, you won't for us, but in this project yeah, we manage communication both internal and external through managing and sharing the party location changed with guest before her arrival.

674
01:28:51.390 --> 01:28:59.399
And we health status with you meetings where the party planning team met weekly at a local coffee house to share progress better.

675
01:29:00.960 --> 01:29:10.319
All right, so.

676
01:29:10.319 --> 01:29:16.409
All right, so that is the end of the.

677
01:29:16.409 --> 01:29:19.439
Execution phase.

678
01:29:19.439 --> 01:29:26.909
So, let's think about how we can apply this what we've learned so far for this section.

679
01:29:26.909 --> 01:29:30.180
So here are some questions once again.

680
01:29:30.180 --> 01:29:39.899
There are no right or wrong answers for these questions, because we'll be up to you to figure out how to achieve the desired results with your organization. Obviously.

681
01:29:39.899 --> 01:29:45.930
And we'll take about 5 minutes for you to think about these questions and how they relate to your institution.

682
01:29:45.930 --> 01:29:52.020
So we have for a project that you worked on, how to do, or for the project manager.

683
01:29:52.020 --> 01:29:55.289
Manage the work identified to complete the project.

684
01:29:55.289 --> 01:30:00.180
How effective was the communication on the last project you worked on?

685
01:30:00.180 --> 01:30:07.710
How could it have been improved? And how was quality verified on the project in your organization?

686
01:30:33.119 --> 01:30:43.890
I'm hoping that these questions you're thinking more about your project management skill.

687
01:30:43.890 --> 01:30:48.239
And what you've been using at your own institutions, and how you can incorporate new.

688
01:30:48.239 --> 01:30:53.699
Things and hopefully improve some things or.

689
01:30:53.699 --> 01:31:00.840
Something anyone want to share any of their.

690
01:31:00.840 --> 01:31:02.215
Thoughts any of these questions.

691
01:31:32.369 --> 01:31:38.130
Seeing anything chat Becky. Okay. All right.

692
01:31:46.529 --> 01:31:50.069
So, I can talk about why 1 of these let's see.

693
01:31:50.069 --> 01:31:55.288
How effective was the communication on the last project I worked on selling the project.

694
01:31:55.288 --> 01:31:59.279
And we've.

695
01:31:59.279 --> 01:32:06.569
Super pandemic, we've all obviously all been working remotely most of the time, and we've had problems with communication.

696
01:32:06.569 --> 01:32:15.059
Is where you used to be able to go and either meet together or go and talk to an individual on your team you can.

697
01:32:15.059 --> 01:32:20.009
You can't, you can no longer do that. So you now have to have other means you can.

698
01:32:20.009 --> 01:32:28.259
Our most common things are obviously email, we use Slack. A lot of my institution.

699
01:32:28.259 --> 01:32:36.328
Or you can even, I guess, call them if you have their their phone numbers at home.

700
01:32:36.328 --> 01:32:42.149
So, probably, we're working on we've had a lot of problems with this and so.

701
01:32:42.149 --> 01:32:56.128
Making sure every was on the same page was getting harder. So we decided that we would do most of our communications through slack and we set up a channel.

702
01:32:56.128 --> 01:32:59.578
That just for our project in there so that we could.

703
01:32:59.578 --> 01:33:03.719
Discuss certain aspects of any given.

704
01:33:03.719 --> 01:33:13.104
Part of the process, and it would and it was only our group and people were usually checking that fairly regularly. So it helped our communication immensely.

705
01:33:13.194 --> 01:33:18.894
So this is something that we've learned and used to improve our communication, especially with.

706
01:33:19.469 --> 01:33:24.868
Probate 19 happening in our workplace, so that's 1 of mine.

707
01:33:24.868 --> 01:33:29.488
But if nobody else has any news, sure, we can move on to the final phase.

708
01:33:33.413 --> 01:33:37.493
The final phase in our project management life cycle is the closing phase and according to the,

709
01:33:38.363 --> 01:33:41.394
the project closing process group consists of those processes,

710
01:33:41.394 --> 01:33:49.764
performed to conclude all activities across all project management groups to formally complete the project phase or contractual obligation.

711
01:33:50.128 --> 01:34:03.359
This process group, when completed verify that the defined processes are completed within all the process groups to close the project of phase as appropriate and full and formally establishes.

712
01:34:03.359 --> 01:34:06.389
So the project or project phase is complete.

713
01:34:14.878 --> 01:34:20.698
In other words, project closing is the combination of following we apply to a project.

714
01:34:20.698 --> 01:34:24.689
You have the assurance and all the work has been completed.

715
01:34:24.689 --> 01:34:29.578
The assurance that all agreed upon and project management processes have been executed.

716
01:34:29.578 --> 01:34:35.849
And that formal recognition of the completion of a project through everyone agree that it is completed.

717
01:34:35.849 --> 01:34:41.099
So you need to come to consensus, you need to make sure you've actually completed all the things you said, you already completed.

718
01:34:41.099 --> 01:34:46.139
And then you can close out your project.

719
01:34:49.019 --> 01:34:54.719
Additional action.

720
01:34:54.719 --> 01:34:58.078
To consider also during closing.

721
01:34:58.078 --> 01:35:03.929
Or you can make sure all the work that was needed hasn't done.

722
01:35:03.929 --> 01:35:09.269
Obtain approval by the project sponsor so you need to make sure that they think you're done.

723
01:35:09.269 --> 01:35:18.838
Review to whether or not all organizational governance processes have been executed, assess whether or not the necessary project management processes have been applied.

724
01:35:18.838 --> 01:35:23.878
And the administrative closing of any, and all acquisitions. So you want to make sure that we're.

725
01:35:23.878 --> 01:35:26.908
Line you were doing that when you received everything.

726
01:35:26.908 --> 01:35:41.908
The person who received anything and reviewing all the work on the contract has been completed, and that both parties have completed their contractual obligations for each other. So you need to make sure that you are actually finished.

727
01:35:41.908 --> 01:35:55.798
Close your project, you also can formally recognize the completion of our project and it transition transition to operations validate. There's a project that she benefits identified in the business case.

728
01:35:55.798 --> 01:36:06.628
Capture a list of lessons learned what was done. Well, and and should be documented. So it can be repeated in the future. What could have been.

729
01:36:06.628 --> 01:36:11.128
Better and and if so how can I have been.

730
01:36:11.128 --> 01:36:14.458
How well, it could have been done there.

731
01:36:14.458 --> 01:36:23.038
You the standing and project resources, freeing them to reform other projects and undertake other tasks as required within an organization.

732
01:36:23.038 --> 01:36:29.819
And transitioning project deliverables to the customer organization in a manner that weren't seamless operations and support.

733
01:36:29.819 --> 01:36:33.179
So, now you're passing it off to the operations.

734
01:36:45.628 --> 01:36:51.748
All right now we go back to our party project to show how you apply the closing piece to our party.

735
01:36:51.748 --> 01:36:55.048
So, we can show.

736
01:36:55.048 --> 01:37:03.238
Assurance that all the work that has been completed, because we know the work was done because a party occurred as plan. So we have the party it's done.

737
01:37:03.238 --> 01:37:12.298
That part is completed and administrative closing, all acquisitions acquisitions have been completed because after the party.

738
01:37:12.298 --> 01:37:22.019
The project manager is the cater and the D. J. because they had sort of the food and provided music for their agreements, their contracts that we have those.

739
01:37:22.019 --> 01:37:31.738
Individuals, and we can capture the lessons learned through following up with a party planning team to determine what went well, and what didn't and how we can make the next party better.

740
01:37:36.328 --> 01:37:42.838
All right, so that was our final phase. So.

741
01:37:45.328 --> 01:37:49.259
Is our final reflection on what you've learned about?

742
01:37:49.259 --> 01:37:53.069
This closing stage of a project management life cycle.

743
01:37:53.069 --> 01:37:59.849
And I'd like you to think about these questions and again feel free to answer in the chat box.

744
01:37:59.849 --> 01:38:03.658
We'll give you whatever time we think.

745
01:38:03.658 --> 01:38:12.059
Whereas you need, and the questions are, how do you or the project manager of our object you worked on.

746
01:38:12.059 --> 01:38:15.569
Recently ensure that the project work was completed.

747
01:38:15.569 --> 01:38:18.929
And or acceptable deliverables were provided.

748
01:38:18.929 --> 01:38:22.198
How was the project accepted?

749
01:38:22.198 --> 01:38:29.279
Why is it important to formally recognize completion over projects and transition deliverable over to operations?

750
01:38:29.279 --> 01:38:32.849
And does your organization collect lessons learned from projects?

751
01:38:32.849 --> 01:38:40.439
And why would that be beneficial? You can think about those and.

752
01:38:40.439 --> 01:38:52.229
Share your thoughts Becky, for thinking that over and contributing to the chat. I wondered.

753
01:38:53.514 --> 01:39:01.524
Documentation has come up a lot assessment has come up a lot collecting lessons from projects is obviously important.

754
01:39:01.974 --> 01:39:08.724
Is there a project management tool or platform that you think is well suited to sort of.

755
01:39:09.179 --> 01:39:20.399
Collecting all of the output of a project and making sense of all this documentation and sort of using that as a reference for projects down the road.

756
01:39:20.399 --> 01:39:32.458
I myself am not used a lot of project management software and I have not done a lot of research research on it.

757
01:39:32.458 --> 01:39:39.599
However, I know there are some well, several of them out there.

758
01:39:39.599 --> 01:39:44.399
I don't know does anybody else have any experience with any project management software?

759
01:39:45.658 --> 01:39:46.644
They could share

760
01:40:02.453 --> 01:40:05.243
suggestions for a sauna Trello.

761
01:40:05.488 --> 01:40:10.529
Gira smart sheet. I've never heard of that 1.

762
01:40:10.529 --> 01:40:18.719
I have not heard that 1 either. I know at my library, they have used Trello in the past.

763
01:40:18.719 --> 01:40:21.868
However, we you kind of.

764
01:40:21.868 --> 01:40:27.149
Dropped that several years ago currently for most of our projects.

765
01:40:27.149 --> 01:40:31.019
We use box to put all of our.

766
01:40:31.019 --> 01:40:36.988
Information for a project in that it's a cloud based.

767
01:40:36.988 --> 01:40:39.988
Storage for our library.

768
01:40:39.988 --> 01:40:45.328
Um, that everybody has access to, we also use Airtable.

769
01:40:47.338 --> 01:40:58.948
For a lot of our, our data.

770
01:40:58.948 --> 01:41:02.849
Okay, great.

771
01:41:02.849 --> 01:41:06.809
Great suggestions. Does that help you.

772
01:41:09.538 --> 01:41:13.559
Yes, yeah, I think our.

773
01:41:13.559 --> 01:41:21.208
Choice of going with the Google Drive retrospect. May not have been quite as organized as we helped.

774
01:41:21.208 --> 01:41:25.738
It can be a starting point though, you say, use.

775
01:41:25.738 --> 01:41:32.458
Google Drive, but then we move to box several years ago as a university.

776
01:41:32.458 --> 01:41:36.748
And so we just went to storing all of our.

777
01:41:36.748 --> 01:41:42.389
Project materials on that.

778
01:41:50.248 --> 01:41:53.548
Anybody else.

779
01:41:53.548 --> 01:42:05.368
Thinking about those questions. All right. That's a great way.

780
01:42:05.368 --> 01:42:14.128
Actually, in to the conclusion, I just wanted to show some examples of some of the.

781
01:42:14.128 --> 01:42:25.349
Documentation that I have from my library, so you can maybe see what some of that might look like. If you haven't seen it before, it might be different from what you're using.

782
01:42:25.349 --> 01:42:29.609
Um, and then here are some of the tools that I mentioned.

783
01:42:29.609 --> 01:42:34.828
We use were different aspects of our project management.

784
01:42:34.828 --> 01:42:38.069
Air table complement Slack. I forgot to put box on there.

785
01:42:38.069 --> 01:42:44.009
But let's see, let me.

786
01:42:48.988 --> 01:42:52.828
I just share something else just 1 moment for me.

787
01:42:52.854 --> 01:43:08.543
Eva.

788
01:43:09.748 --> 01:43:15.958
Here.

789
01:43:27.958 --> 01:43:31.229
All right can everybody see.

790
01:43:33.208 --> 01:43:41.668
This can I see projects touch base and it looks good, although maybe would you mind zooming in a little bit?

791
01:43:41.668 --> 01:43:46.109
On the bottom right corner there.

792
01:43:46.109 --> 01:43:51.029
I think I write to them. I'm like, well.

793
01:43:51.029 --> 01:43:55.048
Do you read that too small?

794
01:43:55.048 --> 01:43:58.859
America bigger if you could.

795
01:44:01.439 --> 01:44:05.519
All right, so I just wanted to show you. This is 1 of our outputs for.

796
01:44:05.519 --> 01:44:09.418
We'll touch base meetings where we're just.

797
01:44:09.418 --> 01:44:17.213
Doing as we say, we're touching base on a project that we're working on. So we usually have to dos from our last meetings, broken out by person.

798
01:44:17.543 --> 01:44:25.703
You love those specific tasks that we have assigned to individuals and then we have an agenda.

799
01:44:26.219 --> 01:44:29.488
For the meeting that we're currently in that day.

800
01:44:29.488 --> 01:44:33.748
We're working on a pc's marketing project, which is.

801
01:44:33.748 --> 01:44:39.389
Been quite the, the beast, but so here we have.

802
01:44:39.389 --> 01:44:50.309
Our current questions that we needed answered to, we talk about our students that we have helping us with this project and if they have any questions or.

803
01:44:50.309 --> 01:44:54.208
We have anything that we need to tell them, or if they need training.

804
01:44:54.208 --> 01:44:57.899
So this is basically how we track of some of the.

805
01:44:57.899 --> 01:45:00.929
Decisions that we make that documentation about.

806
01:45:03.118 --> 01:45:09.509
Questions or problems, and then addressing those and tying resolutions and then documenting those.

807
01:45:09.509 --> 01:45:17.069
As well, as just the different processes that we're going through, what we need to do to move the project along.

808
01:45:17.069 --> 01:45:20.429
That all the people involved in the project, so.

809
01:45:21.569 --> 01:45:26.248
That's what 1 of ours look like. And then there's always been the other 2 dues.

810
01:45:26.248 --> 01:45:31.649
Or the week to come, we, we meet on a weekly basis.

811
01:45:31.649 --> 01:45:34.918
For this particular project, because it has been.

812
01:45:34.918 --> 01:45:39.359
Rather complicated, and we have a lot of things going on at the same time right now.

813
01:45:39.359 --> 01:45:43.259
So, and then, of course.

814
01:45:43.259 --> 01:45:48.088
We have our down here. I don't know if you can see, I don't know if I'm pointing or not, but.

815
01:45:48.088 --> 01:46:01.529
Down the bottom of this page, you can see where we keep our procedures for this inbox in our folder there. So it can easily click on that and get to wherever they need to be. So that's an example of 1 of our documentation.

816
01:46:12.029 --> 01:46:21.149
Let me see, we see things and the other thing I.

817
01:46:27.298 --> 01:46:35.009
Just 3rd, let me stop sharing and I will.

818
01:46:38.158 --> 01:46:44.698
Okay.

819
01:46:44.698 --> 01:46:50.998
Let's see. Okay.

820
01:46:52.259 --> 01:46:57.689
All right and here is a project charter.

821
01:46:58.828 --> 01:47:04.679
That we have that we created for 1 of our projects are barcoding project and we're working on.

822
01:47:04.679 --> 01:47:10.198
You can see the different sections that it has.

823
01:47:10.198 --> 01:47:13.288
The contact information of who's requesting it.

824
01:47:13.288 --> 01:47:19.048
Who the contacts are, that's our stakeholders who's involved in that project.

825
01:47:19.048 --> 01:47:26.548
What they're doing we estimate the time, the scope of tools and supplies.

826
01:47:26.548 --> 01:47:35.969
And here we get into more of the documentation of the degree stuff, but we have the overview of the project scope basically. And.

827
01:47:35.969 --> 01:47:39.418
The roles of the team members.

828
01:47:39.418 --> 01:47:47.788
In the scope of the collections and so we just have all this information in these different sections costs that we've added in.

829
01:47:47.788 --> 01:47:53.729
So, I don't know if how others may do it, but this is how.

830
01:47:53.729 --> 01:47:56.908
This is our latest iteration of our project charter.

831
01:47:56.908 --> 01:48:03.569
And we actually have this is 1 that we have, we have an overarching project.

832
01:48:03.569 --> 01:48:09.328
And then within that, we have sub projects, because we have different classifications that we're.

833
01:48:09.328 --> 01:48:13.259
They require different processes and procedures.

834
01:48:13.259 --> 01:48:18.298
So we have an overarching 1 for the whole project and then we have a project.

835
01:48:18.298 --> 01:48:22.048
Then we also have tried this 4, so.

836
01:48:22.048 --> 01:48:30.118
I thought that might be helpful for you. See, we have a timeline, the wrap up communication.

837
01:48:30.118 --> 01:48:36.088
So, with you that, I just talked about bit familiar to you now. So.

838
01:48:45.149 --> 01:48:56.009
So, lonely, some of the things that we use is any anybody else have any more questions or do you have any other.

839
01:48:57.208 --> 01:49:01.498
Examples you might want to share or experiences with project management.

840
01:49:02.578 --> 01:49:08.158
And then we can open it up for questions. Like, for instance, at the end, you can look at later.

841
01:49:13.493 --> 01:49:25.194
Becky, we did have a question about sharing if we could if you wouldn't mind sharing the documents, you just showed us. So we have them to post along with your slides. I think folks would appreciate a closer look.

842
01:49:25.498 --> 01:49:29.399
I think we can do that.

843
01:49:29.399 --> 01:49:33.029
I will talk to my project manager.

844
01:49:33.029 --> 01:49:46.859
But I'm pretty sure we can we can do that anything else.

845
01:50:00.389 --> 01:50:11.668
Oh, sorry. Oh, okay. So Emily asks, can you talk some more about the labor costs you include in the project charter? Does that include salary from staff who are working on the project as part of their duties?

846
01:50:11.668 --> 01:50:18.059
We have included that actually in our project charges before we've also included.

847
01:50:18.059 --> 01:50:25.918
The funds that we pay our student workers and values that's all part of the overall cost.

848
01:50:27.149 --> 01:50:31.529
And you need that to get a full picture of what the project entail.

849
01:50:31.529 --> 01:50:37.259
So, I would strongly recommend that you include that if possible.

850
01:50:37.259 --> 01:50:48.958
Because you need, have you need to have realistic numbers and budget so you can budget your money and so that, you know, how much money you need to do different things.

851
01:50:52.738 --> 01:50:53.309
Great.

852
01:50:53.363 --> 01:51:08.274
And then we have a question what are the key charter items for a committee that needs to develop recommendations or solutions rather than execute a workflow such as catalog this

853
01:51:08.274 --> 01:51:08.783
collection.

854
01:51:09.149 --> 01:51:16.378
So, what do you need to include in your project charter that way?

855
01:51:20.399 --> 01:51:24.389
My hope.

856
01:51:26.519 --> 01:51:29.878
You were still going to need your.

857
01:51:29.878 --> 01:51:36.269
Basic components of it you are going to.

858
01:51:36.269 --> 01:51:42.208
Well, to fully know how to even if you are just working them out on Timeline, your collection.

859
01:51:42.208 --> 01:51:49.139
You are going to need to know how much it costs you're going to how we want to set up a timeline.

860
01:51:49.139 --> 01:51:54.838
I'm assuming you're deliverable is that it's going to be.

861
01:51:54.838 --> 01:51:59.788
Catalog at the end all in your system.

862
01:51:59.788 --> 01:52:03.328
So those are all things that you all need.

863
01:52:03.328 --> 01:52:08.878
To have in your project charter, you want to have the scope of it what does it include?

864
01:52:08.878 --> 01:52:14.969
You can include the type of items in there, the number of items.

865
01:52:16.198 --> 01:52:19.259
You'll want to know how much time.

866
01:52:19.259 --> 01:52:23.099
Probably that it would say that you're estimating you would take.

867
01:52:23.099 --> 01:52:26.819
Have any.

868
01:52:26.819 --> 01:52:36.359
The flies that you would need for our marketing, we had to buy extra barcodes. We had to buy extra D tags.

869
01:52:36.359 --> 01:52:42.179
We had mylar that we had a buy for certain, the objects and.

870
01:52:42.179 --> 01:52:53.099
Containers for the shelf, so you don't need to know that you need to know what suppliers you'll need. What cost you'll need to be able to get that catalog and available.

871
01:52:53.099 --> 01:52:56.908
On the shelf does that make sense?

872
01:53:05.009 --> 01:53:12.359
Okay, thank you, Becky. And then a question about, could you discuss agile frameworks like scrum?

873
01:53:12.359 --> 01:53:18.689
I have not set it up on that.

874
01:53:21.479 --> 01:53:28.708
I'm sorry, is there anybody out there and who's familiar with it?

875
01:53:34.014 --> 01:53:46.673
We can let folks add anything to the chat if they are familiar. And then we do have a question from Emily who has there are some details in the chat Becky if you want to look at that?

876
01:53:47.514 --> 01:53:54.804
But she is in the beginning stages of writing a project proposal, and was hoping she could reach out to get some input from, you.

877
01:53:55.679 --> 01:53:59.069
Sure email me. That'd be great. Oh, I just.

878
01:53:59.069 --> 01:54:05.429
There's a way of it, it will be on the page at the end and it will be and it's in my slide. I can go back to it for this 1.

879
01:54:09.269 --> 01:54:14.069
Here's my email at the bottom of this page. Just email me. I'll be happy to.

880
01:54:14.069 --> 01:54:20.939
To help you out or answer any further questions any of you.

881
01:54:20.939 --> 01:54:27.088
And I think that's about the end of our time. Well, I guess we have a few more minutes.

882
01:54:33.809 --> 01:54:38.309
Thank you from Emily. I don't see any more questions.

883
01:54:38.309 --> 01:54:45.809
Somebody found a resource on scrum. Oh, great.

884
01:54:48.719 --> 01:54:53.458
But I I think we are good.

885
01:54:53.458 --> 01:55:03.448
Great time. Glad Thank you all for coming kind of hard. It might have been easier, I think, in person, but.

886
01:55:03.448 --> 01:55:06.958
I'm grateful that you came to learn about project management.

887
01:55:06.958 --> 01:55:12.509
And I hope you found it useful. Thank you so much Becky.

888
01:55:12.509 --> 01:55:13.859
All right.